Senior Executive Administrative Assistant

Job Description

Seeking a high-level Senior Executive Administrative Assistant. In this role, you won't just manage a desk; you’ll act as a strategic gatekeeper and force multiplier to executive leadership. This role requires a professional who can stay three steps ahead, navigating complex logistics and high-stakes environments with poise and total discretion.

Responsibilities

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• Expert Calendar & Schedule Management: You will manage a complex, shifting calendar, prioritizing high-impact meetings while protecting "deep work" blocks.
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• Proactive Anticipation: You possess a "sixth sense" for executive needs, identifying potential scheduling conflicts, preparing briefing materials, and solving problems.
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• Global Travel Coordination: Lead the end-to-end planning of intricate international travel itineraries, including visas, ground transport, and time-zone-optimized scheduling.
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• Confidentiality & Gatekeeping: Serve as the primary point of contact for internal and external stakeholders. You will handle highly sensitive, confidential information regarding company strategy and innovations with absolute integrity.
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• Leadership Events: Plan and execute high-impact offsite retreats and leadership events, managing everything from venue sourcing to agenda flow.
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• Office & Operations: Ensure the executive office environment is meticulously maintained and optimized for productivity.
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Qualifications

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• The Experience: 5+ years of experience supporting C-Suite executives
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• The Mindset: A proactive, "no task too small" attitude paired with the sophistication to navigate "big picture" company goals.
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• Education & Experience:
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• Education: A Bachelor’s degree in Business Administration, Communications, or a related field is typically preferred.
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• Proven Track Record: At least 5–10+ years of experience supporting C-level executives. Senior roles in complex or global environments often require 8–12+ years of high-touch executive support.
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Required Skills

Technical & Professional Skills:

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• Advanced Software Proficiency: Mastery of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential.
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• Scheduling Tools: Expertise in managing complex, multi-time-zone calendars using tools like Outlook Calendar or Google Calendar.
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• Travel & Expense Management: Experience using platforms like Concur for booking international logistics and managing executive reporting.
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Preferred Skills

Core Competencies (Soft Skills):

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• Absolute Discretion: Proven ability to handle highly sensitive, confidential, and non-routine information with the utmost integrity.
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• Proactive Problem-Solving: A "sixth sense" for anticipating needs, identifying potential scheduling conflicts, and resolving issues before they escalate.
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• Emotional Intelligence: Strong "EQ" to read rooms, manage complex personalities, and serve as an effective liaison to board members and investors.
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• Executive Presence: The confidence and professionalism required to represent the executive leadership in high-stakes interactions. Periodic travel will be required.
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Other

20% local travel will be required

Must have reliable transportation and valid drivers license to ensure office operations run smoothly.