Executive Secretaries and Administrative Assistants

Job Title

Job Overview: Pay Range: $22hr - $25hr

Answers phone calls concerning policy or procedure and directing them to appropriate staff, setting up and coordinating meetings for senior staff, receive and process mail, fax documents and Photocopying as needed, maintain paper and electronic filing systems.

Prepares letters, closes incident and complaint reports.

Daily office operational functions as needed by senior management.

Ad hoc assignments if priorities change.

Orient other support staff if needed.

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Minimum Qualifications

• A minimum of 5 years’ experience working.
• A high school diploma (or equivalent).
• Two-year minimum experience working in a professional office setting.
• Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.

Preferred Qualifications

• Bachelor’s degree.
• Certification in Microsoft Office products.
• Previous experience with the Statewide Financial System.
• Familiarity and knowledge of the Health Commerce System (HCS).
• Experience with various DOH platform software.
• Knowledge and experience with computer information systems and computer programming.