Administrative Assistant

Title: Administrative Assistant 
Location: New York, NY 10019
Duration: 12 Months

Responsibilities:

• Calendar Management – complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic and International Travel arrangements; expense claims, expedited travel services
• Coordinate webcasts, video and telepresence conferences as needed
• Preparation and coordination of departmental meetings, events, and Town Halls.
• Managing logistics for visitors
• Assist with the onboarding process of new hires and transfer candidates.
• Ordering, replenishment, arrangement and distribution of departmental supplies.
• Maintain current e-mail distribution lists in Outlook
• Modification and distribution of departmental reports.
• Completion of any reasonable projects or tasks, as requested by management.
• Manage principals' inbox/outbox with extensive follow up as needed
• Utilize several applications, both proprietary systems and the Microsoft Office Suite

Minimum Required Qualifications:

• A minimum of 2 + years of relevant experience.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.
• Experience handling confidential materials at all levels.
• Undergraduate degree in related business field of study.
• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel and PowerPoint.
• Experience in coordinating travel (both Domestic and International) and extensive experience in expense reporting.
• Knowledge of principles and processes for providing customer and personal services.
• Demonstrated ability to quickly learn and become proficient with a varietywide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Employment Type: Full Time
Years Experience: 1 - 3 years
Salary: $30 - $35 Hourly
Bonus/Commission: No