Office Administrator

Company Description: AllSports Productions LLC is a dynamic event production company based in Pompano Beach, FL, specializing in boat shows, sportsman shows, and other consumer-focused events. The company is committed to delivering memorable experiences for clients and attendees through professional event management and attention to detail. In addition to event production, AllSports Productions operates a floating dock rental business that supports waterfront events and activities with flexible, practical solutions. A dedicated team of experienced professionals and state-of-the-art equipment enable the company to manage complex events efficiently and safely. AllSports Productions offers a collaborative environment for individuals who want to contribute to high-quality events and growing services. Role Description: The Office Administrator is a temporary on-site role based in Pompano Beach, FL. We are seeking a highly organized, detail-oriented Office Administrator to support the daily operations of our office and assist in the planning, administration, and production of consumer events, including the Stuart Boat Show and Florida Outdoor Expo. This position serves as the administrative backbone of the organization, ensuring office operations run efficiently while supporting exhibitor relations, event logistics, and operational coordination. The Office Administrator plays a vital role in maintaining the professionalism, organization, and accuracy required to produce successful events. The ideal candidate is a proactive administrative professional who enjoys working in a fast-paced environment, can effectively manage multiple priorities, communicates professionally with exhibitors and vendors, and takes pride in producing accurate, high-quality work with exceptional attention to detail. Responsibilities Oversee the daily administrative operations of the office to ensure an organized, efficient, and professional work environment. Serve as the primary point of contact by answering incoming telephone calls, directing inquiries, and providing exceptional customer service. Monitor and respond to shared company email accounts, ensuring inquiries are addressed promptly or routed to the appropriate team member. Coordinate meeting schedules and reserve conference room space to support internal collaboration. Prepare, update, and maintain reports, spreadsheets, correspondence, and other business documents. Maintain office supply inventory and coordinate replenishment to ensure uninterrupted office operations. Organize and maintain electronic and physical filing systems in accordance with company procedures. Conduct market research on industry events and maintain current information regarding trade shows and business opportunities. Support leadership with special projects and additional administrative assignments as needed. Maintain confidentiality of company, exhibitor, financial, and operational information. Identify opportunities to improve administrative processes, workflow efficiency, and organizational effectiveness. Exhibitor Relations & Customer Support Serve as a primary administrative resource for exhibitors throughout the event life cycle. Monitor exhibitor inquiries received through multiple communication channels and ensure timely follow-up. Communicate professionally with exhibitors regarding registration, insurance requirements, credentials, event information, and general administrative matters. Review Certificates of Insurance (COIs) for compliance with event requirements and communicate deficiencies to exhibitors. Qualifications Strong Office Administration and Administrative Assistance skills, including organizing records, managing schedules, and supporting daily operations. Ability to use and maintain Office Equipment such as printers, copiers, phone systems, and basic office technology. Effective Communication skills, both written and verbal, for interacting with team members, clients, and vendors. Demonstrated Customer Service skills, with a focus on professionalism, responsiveness, and problem-solving. Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and basic data entry. Strong attention to detail, time management, and ability to prioritize multiple tasks in a fast-paced environment. Ability to work on-site in Pompano Beach, FL, and support occasional extended hours during event periods. Previous experience in an office support or administrative role; experience in events or hospitality is a plus. #J-18808-Ljbffr