Project Development Coordinator

Job Description

Job Description

Key Responsibilities

• Currently This role can be done Hybrid

• Position Overview
• The Project Development Coordinator is responsible for supporting the company's growth by identifying project opportunities, building strategic relationships, coordinating communications, and assisting with project pursuits from initial opportunity through project award.

• This role serves as a key connection between company leadership, clients, engineers, municipalities, suppliers, subcontractors, and industry partners. The ideal candidate is highly organized, proactive, relationship-driven, and comfortable working in a fast-paced construction environment.

  The position will play a critical role in helping the company expand its presence within the municipal utility, underground utility, and civil infrastructure markets.

  Key Responsibilities

  Project Development & Opportunity Tracking

• Research and identify public and private project opportunities.

• Monitor municipal, utility, infrastructure, and civil construction markets for upcoming projects.

• Maintain and update project pursuit and bid tracking systems.

• Track project schedules, bid dates, pre-bid meetings, and procurement opportunities.

• Assist leadership in evaluating project opportunities and Go/No-Go decisions.

• Coordinate project information and distribute opportunities to appropriate team members.

• Strategic Relationship Development

• Build and maintain relationships with engineers, municipalities, utility districts, developers, suppliers, subcontractors, and industry partners.

• Coordinate meetings with prospective clients and strategic partners.

• Attend networking events, industry conferences, association meetings, and community functions.

• Represent the company professionally in external meetings and industry events.

• Maintain and expand the company's industry contact database.

• Market Research & Industry Intelligence

• Conduct market research on upcoming developments, infrastructure projects, municipal capital improvement programs, and utility expansion projects.

• Monitor industry trends, material pricing, labor conditions, and market activity.

• Track competitor activity and market positioning.

• Prepare market intelligence reports and summaries for leadership.

• Identify emerging opportunities that align with company growth objectives.

• Client & Partner Communication

• Coordinate communications between clients, vendors, subcontractors, engineers, and internal teams.

• Follow up on outstanding requests, proposals, pricing, and project information.

• Maintain regular communication with industry contacts and partners.

• Support customer relationship management efforts.

• Ensure timely and professional responses to inquiries.

• Leadership & Operational Support

• Support company leadership with scheduling, meeting coordination, and follow-up actions.

• Prepare meeting agendas, notes, and action item tracking.

• Assist with proposal preparation, qualification packages, and marketing materials.

• Help maintain organized project pursuit records and documentation.

• Support special projects and strategic initiatives as assigned.

• Qualifications

  Preferred Experience

• 2+ years of experience in construction, project coordination, business development, client relations, administration, or related fields.

• Experience in municipal, utility, civil construction, engineering, infrastructure, or related industries preferred.

• Strong understanding of professional communication and relationship management.

• Skills & Abilities

• Excellent organizational and time-management skills.

• Strong verbal and written communication abilities.

• Ability to manage multiple priorities and deadlines.

• Strong follow-up, persistence, and accountability.

• Professional networking and relationship-building skills.

• Ability to work independently and as part of a team.

• Proficiency with Microsoft Office, Google Workspace, CRM systems, and project tracking software.

• Work Environment

• Fast-paced and growth-oriented construction company.

• Frequent interaction with company leadership, clients, vendors, subcontractors, and industry partners.

• Occasional attendance at networking events, industry functions, client meetings, and association events.

• Occasional early morning or evening events may be required.

• Hybrid work environment may be available based on company needs.

• Success Measures

  Success in this position will be measured by:

• Project opportunities identified and tracked.

• Relationships developed and maintained.

• Timeliness and quality of follow-up communication.

• Accuracy of project pursuit information.

• Support provided to leadership and operations.

• Industry engagement and networking activity.

• Contribution to company growth and strategic initiatives.

• Compensation & Growth Opportunities

• Competitive salary based on experience.

• Quarterly performance bonus opportunities.

• Professional development and industry training.

• Career advancement opportunities into Project Management, Preconstruction, Business Development, Operations, or Strategic Partnerships leadership roles.

• Reports To:

  Company Leadership Team

  Department:

  Project Development & Strategic Growth

• Requirements & Qualifications

  Minimum Qualifications

• High school diploma or equivalent required.

• 2+ years of experience in construction, project coordination, customer service, administration, sales support, business development support, or a related field.

• Strong verbal and written communication skills.

• Strong organizational and time management abilities.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Professional demeanor and strong interpersonal skills.

• Ability to maintain confidentiality and handle sensitive business information.

• Valid driver's license and reliable transportation.

• Preferred Qualifications

• Associate's or Bachelor's degree in Business, Construction Management, Communications, Marketing, Engineering, or a related field.

• Experience in civil construction, municipal utilities, underground utilities, infrastructure, engineering, or related industries.

• Experience working with project management software, CRM systems, bid platforms, or construction software.

• Experience coordinating meetings, schedules, proposals, or project documentation.

• Experience attending networking events, client meetings, or industry functions.

• Knowledge, Skills & Abilities

  Communication & Relationship Building

• Ability to build and maintain professional relationships with clients, vendors, subcontractors, and industry partners.

• Strong follow-up skills and persistence when seeking information or responses.

• Ability to represent the company professionally in meetings and networking events.

• Comfortable communicating with executives, project managers, field personnel, and external stakeholders.

• Organization & Accountability

• Strong attention to detail.

• Ability to manage multiple projects and competing priorities.

• Self-starter with the ability to work independently.

• Ability to track tasks, deadlines, and action items through completion.

• Strong problem-solving and critical-thinking skills.

• Adaptability

• Comfortable working in a growing company environment where responsibilities may evolve.

• Ability to adapt to changing priorities and business needs.

• Comfortable supporting multiple leaders and departments simultaneously.

• Willingness to attend occasional early morning, evening, or industry networking events.

• Professional Characteristics

• Highly organized and dependable.

• Positive attitude and team-oriented mindset.

• Strong work ethic and sense of ownership.

• Resourceful and proactive.

• Growth-minded with a desire to learn and develop professionally.

• For your company specifically, I'd add this line near the top because it will filter candidates quickly:

   

  The ideal candidate is highly organized, relationship-oriented, persistent in follow-up, and comfortable representing the company within the municipal utility, underground utility, and civil construction industries