Administrative Office Manager

Job Description

Job Description

We are seeking an experienced, highly organized, and detail-oriented Office Manager / Administrative Support Professional to assist with the day-to-day operations of a busy office and provide direct support to the business owner.

This is a varied, hands-on position ideal for someone who is comfortable managing multiple priorities, working independently, and taking ownership of administrative and operational tasks. In addition to general office management, the role includes assisting with the administration of a portfolio of residential rental properties.

Responsibilities include:

·         Managing day-to-day office operations and administrative tasks

·         Providing direct administrative support to the business owner

·         Tracking rental payments and maintaining accurate property records

·         Coordinating tenant move-ins, move-outs, and related documentation

·         Communicating with tenants, on-site property manager, vendors, and other contacts

·         Assisting with Chicago Housing Authority (CHA) matters, documentation, and tenant-related requirements

·         Tracking and organizing office and property-related expenditures

·         Maintaining organized electronic and physical records

·         Assisting with bookkeeping and financial recordkeeping

·         Using QuickBooks to review transactions and generate reports, including annual Profit & Loss statements

·         Completing special projects using various online portals, software programs, and government websites

·         Handling occasional personal errands and administrative tasks for the business owner

Qualifications:

·         Prior office management, administrative support, or similar professional experience is preferred

·         Exceptional organizational and time-management skills

·         Strong attention to detail and ability to follow projects through to completion

·         Ability to work independently and prioritize multiple responsibilities

·         Advanced proficiency with Microsoft Office, particularly Excel

·         Experience with Adobe Acrobat/PDF documents and forms

·         QuickBooks experience, including financial reporting and Profit & Loss statements

·         Strong written and verbal communication skills

·         Comfortable learning and navigating new software programs and online systems

·         Property management or rental administration experience is a plus

·         Experience working with CHA or housing programs is a plus

Position Details:

This is a 1099 Independent Contractor position averaging approximately 35–37 hours per week . Compensation is commensurate with experience.

The position is available immediately .

We are looking for a dependable, resourceful professional who is comfortable working directly with a business owner and handling a wide range of responsibilities with discretion, accuracy, and professionalism.