Defense Manufacturing Job-Cost Bookkeeper

Job Description

Job Description

Defense Manufacturing Job-Cost Bookkeeper Join the mission

At Kform, we help transform advanced defense concepts into reliable, producible hardware. Your mastery of job-cost bookkeeping ensures that every part, hour, and dollar tells the true story of a project—so engineers can build, leaders can decide, and customers can field capability faster.

Your impact

• Give leaders timely insight into cash, receivables, payables, and project performance
• Ensure clean coding and documentation so records stand up to customer and audit review
• Tighten billing accuracy and payment timing to improve working capital
• Strengthen financial controls across purchasing, payroll, and inventory

Responsibilities by domain Bookkeeping excellence

• Record and classify transactions with consistency; maintain the general ledger
• Reconcile bank accounts, credit cards, loans, and other balance-sheet items
• Resolve discrepancies and collect missing support
• Organize digital records for invoices, receipts, payments, and approvals
• Assist with monthly/quarterly/annual closes and management reporting

Accounts payable

• Enter vendor invoices with correct coding
• Confirm support via POs, receipts, or required approvals
• Schedule payments in line with terms and cash strategy
• Reconcile vendor statements; clear billing discrepancies
• Maintain vendor information, remittance data, and tax documentation
• Track open commitments and invoices pending approval

Accounts receivable and billing

• Maintain billing and cash-application records
• Track aging and flag overdue balances
• Apply payments accurately and preserve billing backup
• Address routine billing questions and escalate complex items

Project and job-cost focus

• Code transactions to the correct customer, project, and account
• Review entries for completeness; elevate inconsistencies
• Maintain project financial files and support deposit/progress-payment tracking
• Preserve separation of direct project costs from general operating expenses

Payroll and employee expenses

• Collect timekeeping records and coordinate inputs with the payroll provider
• Maintain payroll documentation and support files
• Review expense reports for completeness, receipts, and proper coding
• Assemble payroll/contractor documentation for external processing

Purchasing, inventory, and assets

• Reconcile POs, invoices, receipts, and payments
• Work with purchasing/operations to fix quantity, price, or delivery mismatches
• Assist with inventory reconciliation and valuation activities
• Track customer-owned, consigned, or project-specific materials when required
• Support documentation for serialized equipment, capital assets, tooling, and manufacturing equipment
• Maintain fixed-asset registers and depreciation schedules

Controls and compliance

• Follow approval, purchasing, expense, and payment procedures
• Help preserve segregation of duties and approval authority
• Safeguard confidential information
• Maintain records to company retention standards
• Support taxes, insurance audits, financial reviews, and external accounting requests
• Prepare documentation for government contracts, customer reviews, grants, or audits
• Spot recurring errors and recommend process improvements
• Comply with confidentiality, cybersecurity, and export-control requirements

Qualifications Required

• At least 3 years in bookkeeping or accounting operations
• Demonstrated AP, AR, reconciliation, and GL maintenance experience
• Strong command of accrual-based bookkeeping
• Experience preparing customer invoices and maintaining billing files
• Proficiency with accounting software and Microsoft Excel
• Ability to organize and reconcile high-volume transactions and documentation
• Meticulous attention to detail and accuracy
• Professional communication with employees, customers, vendors, and outside accountants
• Consistent on-time delivery against recurring deadlines
• Discretion with sensitive financial, payroll, and personnel data

Preferred

• Associate’s or bachelor’s degree in accounting, finance, business administration, or related field
• Experience in manufacturing, engineering services, government contracting, professional services, or other project-based organizations
• Background in project accounting, job costing, inventory, WIP, or COGS
• Experience supporting government-contract or grant-funded accounting
• Familiarity with POs, BOMs, work orders, and material-cost tracking
• Experience assisting external accountants, tax professionals, auditors, or financial reviews
• Demonstrated improvements to bookkeeping processes and controls

How we’ll measure early success

• Reliable daily/weekly routines established
• Reconciled, current bank and credit-card accounts
• More accurate and timely invoicing
• Well-documented, correctly coded AP and employee expenses
• Clear visibility into AR, AP, cash flows, and project costs
• Reduced exceptions, missing receipts, and accounting discrepancies
• Improved understanding of project-level financial performance
• Audit-ready records for customers, accountants, and tax authorities

Values in action

• Precision, consistency, and accountability
• Judgment and professional discretion
• Clear communication and persistence
• Comfort collaborating across office, engineering, and manufacturing
• Bias toward systemic fixes and on-schedule delivery

Work setting

Operate within a fast-paced engineering and manufacturing environment, coordinating with program management, purchasing, receiving, inventory, production, engineering, and leadership. Expect regular computer work, data entry, and document review, with occasional time in manufacturing or inventory areas.

About Kform

Kform accelerates defense technology development from concept and integration through production and scale. We unite engineering, prototyping, manufacturing, quality, and industrialization so customers deliver critical hardware faster and with greater production readiness.

We are builders. We work with builders.

Kform is an equal opportunity employer. Employment decisions are based on qualifications, merit, business requirements, and the ability to perform the responsibilities of the position.

Tools and proficiencies

• Generally Accepted Accounting Principles (GAAP)
• Bookkeeping
• Accounts Payable (AP)
• Bank Reconciliation
• Certified Public Accountant (CPA)

Technologies

• ERP Software
• Accounting Software