Administrative Assistant

Administrative AssistantEach applicant, including all current employees, must complete and submit the following documents:Tuskegee University employment applicationCover LetterResume/CVRecommendation lettersCopies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Position DetailsTo create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.Position InformationPosition Title - Administrative AssistantStatusJob Summary - Provide administrative and clerical support to Department Head/Faculty.Essential Job Duties - Operate PC with Office software (excel, Microsoft word, etc.)Respond to phone calls and general inquiriesType letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving ticketsMaintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items File and maintain invoices from sub-awarding institutions on research grantsKeep track and follow up on payment to vendors, sub-awarding institutions Make travel arrangements for faculty, staff and studentsCopy and collate materialsMaintain an inventory of office and lab equipmentOrder office supplies as neededDeliver and accept mail on campus, when neededAssist in processing tuition payments and student payrollQualifications (Education, Experience and Specialized Training) - High school graduate or equivalent, supplemented by typing and business secretarial courses or experiencePrior administrative skills requiredPhysical DemandsSkills and Attributes - Knowledge of basic language skills, including grammar, punctuation and spelling ruleKnowledge of Microsoft Excel. Word and PowerPointExcellent interpersonal skillsAbility to operate various office machines— calculator, copier, PC, fax machine, etc.Posting Detail InformationPosting Number - S600Will this position required travel? - N/AWill this position required night, weekend, and after hour work? - N/AWill this positon be supported using grants or contract funding? - N/ANumber of VacanciesDesired Start DatePosition End Date (if temporary)Open Date - 05/29/2026Close Date - 08/31/2026Open Until Filled - NoSpecial Instructions Summary - Each applicant, including all current employees, must complete and submit the following documents:Tuskegee University employment applicationCover LetterResume/CVRecommendation lettersCopies of unofficial transcripts.Please note that official transcripts(s) will be required upon hireSupplemental QuestionsRequired fields are indicated with an asterisk (*).* Do you have High school graduate or equivalent? supplemented by typing and business secretarial coursesPrior Administrative assistant's experienceNone* Do you have knowledge and experience with Microsoft Excel. Word and PowerPoint? yesnoDocuments Needed to ApplyRequired DocumentsResumeTranscript 1Optional DocumentsCover LetterLetter of Recommendation 1Curriculum VitaeOtherLetter of Recommendation 2Letter of Recommendation 3Transcript 2Transcript 3