Accounts Payable

Job Description

About Us:

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ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

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Job Overview:

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We are seeking a detail-oriented and organized Accounts Payable to join our Finance team. The successful candidate will be responsible for processing invoices, managing vendor payments, reconciling accounts, and ensuring the timely and accurate execution of all accounts payable functions. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment. Occasional overtime may be required.

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Key Responsibilities

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• Review, verify, and process vendor invoices accurately and timely.
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• Match invoices with purchase orders and receiving documentation.
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• Prepare and process weekly and monthly payment runs.
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• Maintain vendor records and ensure accurate account information.
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• Reconcile vendor statements and resolve discrepancies promptly.
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• Respond to vendor inquiries regarding payments and account status.
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• Monitor accounts to ensure payments are made according to company policies and payment terms.
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• Assist with SEC quarterly filings and month-end and year-end closing activities.
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• Prepare reports and maintain accounts payable files and documentation.
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• Support audits by providing required documentation and information.
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• Collaborate with internal departments to resolve invoice and payment issues.
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• Ensure compliance with company policies, accounting standards, and applicable regulations.
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Qualifications

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• Associate’s degree or Bachelor's degree in Accounting or Finance.
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• Minimum 2 years of accounts payable or accounting experience.
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• Strong understanding of accounting principles and accounts payable processes.
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• Proficiency in Microsoft Excel and Microsoft Office Suite.
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• Experience working with ERP or accounting systems.
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• Experience in a high-volume invoice processing environment is an asset
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• Strong communication and problem-solving abilities.
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• Excellent attention to detail, organizational skills, accuracy, analytical skills, and numerical aptitude.
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• Customer service mindset and ability to work independently and in a team.
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• Ability to manage multiple priorities and meet deadlines.
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• Working toward or completion of an accounting designation (CPA, CGA, CMA, or equivalent) (preferred)
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Benefits:

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Medical & prescription coverage, Dental, Vision, Life & AD&D Insurance, Disability coverage, HSA/FSA options, PTO based on tenure, Paid Holidays, Employee Assistance Program, Caregiver Support & Employee Discounts.

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Artificial Intelligence:

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We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made by a member of our hiring team.

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"We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status."

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