Payroll and Benefits Administrator

Position Summary The Payroll and Benefits Administrator manages the effective delivery of payroll and benefit services for the company. The Payroll and Benefits Administrator oversees payroll, payroll accounting, payroll tax, payroll information systems, benefit administration, benefit enrollment, and all related systems. Essential Duties and Responsibilities Completes daily payroll operations including processing payroll, tracking documentation, and reviewing payroll changes in a timely manner. Manages and administers the company’s team member benefit programs such as retirement plans, medical, dental, vision, life insurance, temporary disability, and EAP. Resolves complex payroll and benefit related matters and provides assistance in interpreting and administration of policies, answering questions, and providing guidance to team members on benefits, pay records, earnings, and deductions. Ensures calculation and payment of earnings including bonuses, commissions, incentives, other payments, and various government agency tax payments are timely, accurate, and compliant with federal and state laws and regulations. Ensures compliance of benefit programs with plan documents and federal and state regulations, maintains team member benefits within the HRIS system, and ensures benefit changes are entered appropriately and timely for payroll processing. Manages daily benefit processes, invoicing, and auditing. Audits monthly premium statements for group insurance policies and reconciles & submits payment requests to Accounts Payable timely. Evaluates payroll and benefit programs and processes, identifies improvement opportunities related to policies, procedures, customer service, productivity and workflow. Develops and facilitates execution of payroll and benefit department initiatives and projects including optimizing technology usage, streamlining processes and creating efficiencies. Oversees preparation of weekly, monthly, quarterly and year-end reports for executive and senior leadership or external reporting as required. Ensures timely and accurate submission of required reports and filings including ACA reporting, 5500, IRS and DOL filings. Conducts payroll and benefits audits, ensures compliance, and classifies payroll transactions in compliance with accounting principles and internal/external audit requirements, maintaining financial controls and audit trails. Partners with IT to optimize automation of payroll processes, upgrade payroll software, and resolve payroll system issues. Collaborates with departments including finance, HR, accounting, legal, and IT to ensure data integrity and compliance with employment laws. Maintains professional knowledge of payroll and benefit practices, acts as internal subject matter expert for payroll compliance, and engages in continuous professional development on regulatory changes, benefit administration, wage and hour laws. Performs other duties as assigned. Company Wide Responsibilities Demonstrates Core Values of Respect, Integrity, Commitment and Trust. Supports a dignified and caring atmosphere with residents, residents’ families, visitors and staff. Protects privacy and confidentiality of information pertaining to residents, employees, the facility, and company information and records. Maintains a safe and secure working environment and practices safe working habits. Qualifications and Experience 5 years of progressive payroll and benefit experience. Technical knowledge of employee benefits administration (HIPAA, ACA, COBRA, ERISA, 401(k), medical, dental, vision, etc.) required. Ability to handle confidential information discretely. Solid customer service, problem‑solving and project management skills. Experienced in Microsoft Office, timekeeping and payroll systems. Kronos experience preferred. Extensive knowledge of payroll processes, tax compliance, benefit administration, and wage and hour law. #J-18808-Ljbffr