CEO Office Operations Associate

Job Description

Prana Tree is looking for a hands-on operator to help the CEO keep the business moving. This person will turn priorities into action, coordinate teams across offices and time zones, and make sure decisions lead to follow-through. The role also includes direct executive support—from managing the CEO’s schedule and communications to preparing meetings and handling day-to-day coordination.

What you’ll do

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• Drive CEO and leadership priorities: track owners, deadlines, decisions, and blockers; follow up until work is complete.
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• Coordinate across sales, delivery, recruiting, marketing, and global teams in the U.S., India, and Canada.
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• Run internal meetings when delegated, attend selected meetings with or for the CEO, and keep actions moving afterward.
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• Support sales and recruiting operations, including CRM updates, proposals, candidate outreach, interview coordination, and compensation discussions within approved guidelines.
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• Coordinate NDAs, contracts, and statements of work through review and approval; track outstanding items without independently approving terms.
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• Help grow Prana Tree’s in-person Fort Lauderdale team through local hiring coordination, onboarding, office operations, and team events.
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• Manage the CEO’s calendar, travel, meeting preparation, email follow-ups, and communications with customers, partners, candidates, and employees.
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• Support company communications, events, and approved social-media activity, including drafting updates and coordinating reviews.
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• Take ownership of varied operational projects as business needs change.
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What you bring

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• 3–6 years of experience in business operations, a founder’s or CEO’s office, executive support, program coordination, or a similar role.
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• Strong organization, written communication, judgment, and follow-through. You can manage details without losing sight of the business priority.
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• Confidence working with executives, customers, candidates, and distributed teams; discretion with confidential information.
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• Comfort with calendars, spreadsheets, presentations, CRM tools, and task trackers.
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• Ability to work regularly in person in the Fort Lauderdale area and travel occasionally.
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Experience in a technology or consulting business, sales or recruiting operations, and coordination across international teams is a plus.

Work authorization

Applicants must be currently authorized to work full-time in the United States. Prana Tree cannot provide employment visa sponsorship for this role now or in the future.