Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Pay: $30-32/hr

Benefits: medical, dental, vision, 401k

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to support day-to-day accounts payable operations and ensure timely, accurate processing of vendor invoices and payments. This role is responsible for maintaining strong internal controls, resolving invoice and payment discrepancies, supporting month-end close activities, and building positive vendor relationships. The ideal candidate is organized, dependable, and comfortable working with accounting systems in a deadline-driven environment.

Key Responsibilities

• Review, verify, and process a high volume of vendor invoices accurately and on time.
• Match invoices to purchase orders, receipts, and approvals in accordance with company policy.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Reconcile vendor statements and investigate discrepancies, short payments, and duplicate invoices.
• Respond to vendor and internal stakeholder inquiries regarding payment status, invoices, and account balances.
• Assist with audit requests by maintaining complete and accurate supporting documentation.
• Identify opportunities to improve accounts payable processes, accuracy, and efficiency.
• Ensure compliance with company policies, approval workflows, and applicable accounting standards.

Required Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant experience.
• 1–3 years of accounts payable, accounting, or related finance experience.
• Working knowledge of invoice processing, payment cycles, reconciliations, and vendor management.
• Experience with accounting or ERP systems such as SAP, Oracle, NetSuite, Workday, or similar platforms.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong written and verbal communication skills.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience in a high-volume or shared services accounts payable environment.
• Familiarity with three-way matching, 1099 reporting support, and audit readiness practices.
• Experience with process improvement or AP automation tools, including AppZen.
• Knowledge of internal controls and basic GAAP principles.

Core Skills

• Invoice processing and payment execution
• Vendor communication and issue resolution
• Reconciliation and problem-solving
• Data entry accuracy and documentation control
• ERP and accounting system proficiency
• Time management and prioritization
• Internal controls and policy compliance
• Collaboration across finance, procurement, and operations

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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