Accounts Payable Clerk

Vantage CFO is seeking a dependable and detail oriented Accounts Payable Clerk to support the daily accounts payable functions for multiple business entities. This position will be responsible for processing invoices, maintaining vendor records, reconciling accounts, and ensuring payments are completed accurately and on time. The ideal candidate is highly organized, comfortable working with a high volume of financial information, and able to communicate professionally with vendors, managers, and internal accounting teams. Key Responsibilities Review, verify, code, and process vendor invoices for multiple business entities. Match invoices with purchase orders, approvals, receipts, and supporting documentation. Enter invoices and payment information accurately into the accounting system. Prepare and process vendor payments through checks, ACH transactions, and wire transfers. Monitor invoice due dates and ensure payments are completed in a timely manner. Reconcile vendor statements and research missing invoices, duplicate charges, and payment discrepancies. Maintain accurate vendor records, including W-9 forms, payment details, and contact information. Communicate with vendors regarding invoice status, payment questions, and account discrepancies. Work with managers and internal departments to obtain invoice approvals and resolve payment issues. Assist with employee expense reports and reimbursement processing. Maintain organized electronic records and supporting documentation. Assist with month-end and year-end closing activities. Prepare accounts payable reports and provide documentation requested by management or auditors. Follow company accounting procedures, internal controls, and confidentiality requirements. Support additional accounting and administrative responsibilities as assigned. Qualifications High school diploma or equivalent required. Associate degree in Accounting, Finance, Business Administration, or a related field preferred. Previous experience in accounts payable, bookkeeping, accounting, or a related administrative position preferred. Experience supporting multiple companies, departments, or business entities is a plus. Basic understanding of accounts payable processes and general accounting principles. Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications. Experience using QuickBooks, Sage, NetSuite, Microsoft Dynamics, or another accounting system is preferred. Strong data-entry skills with a high level of accuracy. Excellent organizational and time-management skills. Ability to manage multiple priorities and meet payment deadlines. Strong written and verbal communication skills. Ability to handle confidential financial and company information professionally. Exceptional attention to detail. Strong problem-solving and reconciliation skills. Ability to work independently while collaborating with a shared-services accounting team. Professional and responsive communication with vendors and internal stakeholders. Ability to adapt to changing priorities in a growing, multi-entity organization. Commitment to accuracy, accountability, and continuous improvement. Physical Requirements Prolonged periods of sitting and working at a computer. Frequent use of a keyboard, telephone, and standard office equipment. Ability to occasionally lift files, supplies, or equipment weighing up to 20 pounds. #J-18808-Ljbffr Vantage CFO