Senior Executive Assistant to the General & Deputy General Counsels

Manager

WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.

Position Summary

Provides primary administrative support to the NBA's General Counsel and two Deputy General Counsels, exercising a high level of professionalism, discretion, attention to detail, and responsiveness. Provides additional support on department administrative matters, including coordinating logistics for Legal Department staff and guests attending NBA events, processing expenses for the Legal Department Meeting Card, P-Card, and BTA, and arranging Legal Department staff meetings and events.

Individual should be self-motivated, communicate effectively, and demonstrate a creative approach to problem-solving.

Major Responsibilities

• Manage calendars for the General Counsel and Deputy General Counsels and schedule, plan, and coordinate meeting logistics, including booking conference rooms, greeting guests, arranging for catering and tech support, as needed, and performing other tasks related to the execution of in-person meetings
• Manage travel schedule and arrangements for General Counsel and Deputy General Counsels, including necessary adjustments after hours or on weekends
• Prepare and process expense reports for General Counsel and Deputy General Counsels
• Manage incoming communications to General Counsel and Deputy General Counsels, including answering/redirecting phone calls and appropriately routing incoming correspondence and inquiries
• Assist in document preparation (including proofreading, redacting, reformatting, copying, scanning, and binding), processing agreements for signature through DocuSign, and distributing/maintaining copies of agreements
• Provide support for communications with members of the Board of Governors, owner committees, and senior executives, including assistance in meeting scheduling, set-up and preparing correspondence and other materials
• Manage distribution and filing of department-wide and company-wide memos from General Counsel and Deputy General Counsels
• Maintain filing system for fine letters and related documents
• Interact with people at all levels of the organization, including senior management at the NBA and the teams, as well as business partners and vendors
• Manage scheduling, planning and logistics coordination for all departmental meetings and events
• Coordinate logistics (credentials, hotels, tickets, hospitality, etc.) for Legal Department staff and guests to attend NBA events (e.g., NBA All-Star, NBA Draft)
• Process expense reports for the Legal Department Meeting Card, P-Card, and BTA
• Maintain Legal Department distribution lists, binders, and charts, and assist in the organization and maintenance of paper and electronic Legal Department files, documents, and records
• Maintain office supplies, tech equipment, and other necessary work tools for Legal Department staff
• Order departmental gifts (for staff and external vendors)

Required Education/Professional Experience

• 10 years of experience supporting a senior executive
• Prior experience supporting lawyers preferred
• Notary Public preferred

Required Skills/Knowledge Attributes

• Organized, strong attention to detail, efficient
• Excellent oral and written communication skills
• Exceptional interpersonal skills and effectiveness in communicating across all levels of an organization, including senior level management; friendly, professional, and help-oriented demeanor
• Ability to maintain the highest level of confidentiality
• Track record of successfully working as part of a team in a fast-paced, deadline-driven office environment
• Advanced aptitude with all Microsoft Office applications, including Word, Excel, and PowerPoint, and ability to work with enterprise software programs

Salary Range: $130,000-$145,000

The NBA is committed to providing a safe and healthy workplace. To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA's own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

The NBA is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, national origin, religion, sex, gender identity, age, disability, alienage or citizenship status, ancestry, marital status, creed, genetic predisposition or carrier status, sexual orientation, veteran status, familial status, status as a victim of domestic violence or any other status or characteristic protected by applicable federal, state, or local law.