Accounts Receivable Specialist

Job Description

Position Title: A ccounts R eceivable Specialist

Position Reports To: Accounts Receivable Supervisor

Position Summary

The A ccounts R eceivable (AR) Specialist is responsible for providing support and direction for the accounts receivable function across the company. The responsibility will include, but is not limited to, high volume, decentralized billing processes for various contract types. The incumbent will also work with internal and external stakeholders to research and resolve all customer and user related questions.

Essential Functions

• Actively owns the company’s AR aging and assists the AR Clerk with credit memos, unapplied payments, and payment issues , as needed .

• Supports the AR Lead in the accounts receivable process ensuring proper recording of invoices, billing, cash receipts and retention.

• Assists the AR lead with the month-end close processes related to accounts receivable function.

• Actively contribute s to the development or update of the company’s regional accounts receivable policies and procedures in support of ongoing process improvement initiatives. Assist in providing training to key stakeholders as necessary for any changes to processes impacting other areas of the company.

• Coordinates and manages requests for documents and data in support of external financial and customer audits.

• Develop s and maintain s an effective credit review policy and procedure.

• Maintain s customer records including credit review, set up and contract review.

• Responsible for and demonstrates highly accurate transaction coding and computer input, i.e., customer set-up and billing.

• Work s with Tax group to properly bill and collect sales tax.

• Observe s and follow s all company safety rules and procedures.

• Support s and encourage s continuous improvement of the company’s processes, including safety program and quality management system.

• Other d uties as assigned.

Education & Experience

• Bachelor’s Degree in Accounting, Finance, or related field or 5 + years of accounts receivable / accounting experience

• Experience using Microsoft Dynamics SL (Solomon) is preferable

• Experience in Accounts Receivable and billings functions in the engineering and construction industry.

Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to manage multiple priorities.

• Strong capabilities working with Microsoft Office, including Excel ( V -lookups, pivot tables, etc. ), SharePoint, Outlook, and Word.

• Good analytical and problem-solving skills .

• E xcellent written and oral communication skills to convey information in a clear and concise manner to various internal/external stakeholders.

• Strong attention to detail .

Working Conditions/Physical Demands

• Remaining in a stationary position, often standing, or sitting for prolonged periods.

• Light work that includes moving objects up to 20 pounds.

• No adverse environmental conditions expected.

For over thirty years, Apache Industrial Services has met the needs of the petrochemical, industrial and energy sectors by providing superior quality, service and long-term value to our customers. Through our commitment to excellence in our work, a purposeful culture of safety, and the dedication and leadership of our expert craftsmen, Apache is a company that is doing it right. With strategic office locations throughout the US and Canada, we are able to provide efficient and reliable services to our wide variety of customers.At the core of Apache is a belief system that we refer to as #ApachePride. This belief permeates everything we do and from the CEO to the new hire employee that started yesterday; We all understand that the success of our business relies heavily on our hard-working men and women in the field.

Equal Opportunity: Apache Industrial Services is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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