Executive Assistant - Real Estate

Job Overview Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self‑Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee‑focused programming, we are committed to fostering a welcoming and inclusive work environment where high‑performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Ares Management is seeking an Executive Assistant to provide high‑level professional support to professionals in a fast‑paced environment in our New York office. The role supports by managing heavy calendars, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities to ensure efficient and smooth day‑to‑day operations. The ideal candidate should have excellent oral and written communication skills and be highly motivated and professional. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high‑level value‑add support for the professionals they cover, with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs. Responsibilities Meetings & Calendaring Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom on behalf of supported professionals; includes arranging for any catering and document distribution. Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day. Schedule meetings and conference rooms as necessary using Ares protocol, and coordinate set up and clean up conference rooms for catered meetings. Travel & Expenses Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real‑time tracking of meeting and itinerary changes. Maintain current passports and necessary visas. Compose detailed itineraries for travel and key meetings, print boarding passes and check‑in professionals for their flights. Track flights to ensure they are on time and not cancelled. Organize and create cash and AMEX expense reports using Ares’ expense system, Concur. General Administrative Support Answer phones, screen calls, and take messages as appropriate. Maintain documents, records, reports in a discreet and confidential manner. Perform professional information searches as needed. Register professionals for conferences and networking events in a timely manner and RSVP to events on behalf of professionals. Provide back‑up support to other administrative team members in the Phone Group when they are at lunch, out sick or on vacation; this includes all administrative tasks for each of their primary professionals, managing inbound calls, preparing documents, coordinating meetings, etc. Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary. Miscellaneous projects and support leverage for professionals as needed, including event management which may require occasional travel. Serve as secondary support as part of a rotating schedule for Reception coverage during lunch hour and breaks, when and where needed. Qualifications Education: Bachelor’s degree or equivalent work experience required. Experience: 5–7 years of experience in an administrative role, preferably in financial services. Proficiency with Microsoft Office suite – particularly Outlook, Word, Excel, PPT. Demonstrates an eager, can‑do attitude, willing and wanting to learn and take on projects as needed in a dynamic environment. Excellent writing and communication skills. Highly organized and able to manage time and priorities well in a deadline‑driven, fast‑paced department. Excellent problem‑solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues. Strong interpersonal skills and ability to multitask; strong phone etiquette. Technology savvy and willing to learn new systems in a short period of time. Highly responsive and able to work on evenings and weekends when needed to support business needs. Compensation & Benefits The anticipated base salary for this position is $80,000–$100,000. Total compensation may also include a discretionary performance‑based bonus. The firm offers robust benefits including comprehensive medical/Rx, dental and vision plans; 401(k) program with company match; flexible savings accounts (FSA); health savings accounts (HSA) with company contribution; basic and voluntary life insurance; long‑term disability (LTD) and short‑term disability (STD) insurance; employee assistance program (EAP); and commuter benefits plan for parking and transit. Additional benefits include access to a world‑class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit with a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and more. Equal Employment Opportunity Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. #J-18808-Ljbffr Ares Management Corporation