HVAC Office Coordinator

Job Description

Job Description

Are you driven, organized, and motivated by seeing your work make a real impact? Cooling Unlimited , a locally owned residential HVAC company established in 1986, is looking for an Administrative Assistant who enjoys supporting leadership, improving day-to-day processes, and helping a growing company run smoothly. This position is ideal for someone who enjoys structure, multitasking, and being a key part of a small, close-knit team.

Pay Range: $22.50 - 25.00 hourly

Comprehensive Benefits:

• We offer 50% employer-paid medical, dental, and vision insurance
• Company-paid short and long-term disability insurance
• Company-paid life insurance
• 401(k) retirement plan with 3% company match
• Paid time off and paid sick time
• Paid holidays
• Paid day off on your birthday

Position : Office / Administrative Assistant

Schedule : Monday through Friday, 8:00 - 5:00pm

Your Role as an Administrative Assistant

• Provide administrative and clerical support our office operations
• Assist with data entry, filing, and maintaining organized digital and paper records
• Support scheduling, work order processing, and internal documentation
• Help prepare invoices, reports, and basic accounting-related paperwork
• Ensure accuracy and organization across office systems and processes
• Maintain confidentiality and professionalism in handling company information

What We're Looking For:

• Proven experience in an administrative, clerical, or office support role
• Experience in the construction, HVAC, or service-based industries is highly preferred
• Strong proficiency in Microsoft Office (Outlook, Word, Excel) and general office software
• Tech-savvy with the ability to quickly adapt to new software and digital tools
• Ability to multitask and prioritize in a fast-paced environment
• Reliable, punctual and dependable
• Strong communication skills and a team-first mindset

Preferred Qualifications:

• Familiarity with invoicing, work orders, or basic bookkeeping support

Ready to join a family-oriented team where your leadership and expertise make a real impact? Apply today - we can't wait to meet you! (All applicants must apply online-no walk-ins, phone calls, or in-person submissions will be accepted.)