Document Controls Specialist

Water At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow.  If you’re interested in a long and rewarding career working with the #1 ranked most admired engineering and construction management company in the world, then Jacobs is where you belong. We are looking for a driven and curious Document Control Professional in Puerto Rico, to support our Program Management Team.  

As a key member of our Puerto Rico program support team, you will provide managerial support to the Program Document Management Team and related processes. Also, you will provide general accounting and invoicing administrative support while performing routine activities under general supervision and within defined procedures. You will also have regular contact with clients, suppliers, or company staff engineers, managers, and administrative employees outside the immediate work area to exchange essential project-related information.

Here's what you will be doing

• Controlling the gathering, distribution, access, and formatting of program management records and documents in accordance with the established quality control procedures, preestablished workflow deadlines, and instituted organization requirements and guidelines. Upon receipt of any document, the Document Control Specialist will review it for completeness, clarity, approvals requirements, and release authorization. The Document Control Specialist then enters the document into the document control system per established processes.
• Monitoring program business service deliverables to ensure that all transmitted documents have been received according to scheduling deadlines and to ensure that documents requiring response are returned in a timely manner, per Task Order or PO requirements. This will entail direct communication with all entities and staff involved in the Program Management Team.
• Processing revisions to controlled program business service documents in the same manner as the original documents and superseded documents, if retained, are identified as such. A consistent naming convention has been established in the program document plan and will be maintained to ensure accuracy and expedient retrieval.  Any hard copies that exist shall be classified/tagged exactly as their electronic counterparts.
• Tracking and providing general maintenance of the daily traffic of program business service documents and communications. This includes general project correspondence, project reporting, implementation of the procurement and invoicing management plans, and maintaining the overall quality and completeness of all associated electronic filing systems.
• Providing technical support to the Program Management Team regarding the systems used to manage project information, including the overall functionality of the document control system.

Here's what you'll need

• Bachelor is highly desirable but not required.
• Minimum 2 years’ experience with project / program document management systems.
• Working knowledge of SharePoint is required.
• Capable of extreme attention to detail.
• Bilingual (Spanish / English) is required.
• Experience in Invoicing and/or in an accounting/finance department.
• Proficiency with Microsoft Office, especially with Excel.
• Experience in Adobe or alike systems.
• Excellent communication and organizational skills. Candidate must adapt to a fast pace working environment where communication and organization are the keys to success. 

Ideally, you’ll also have

• Strong interpersonal relationship skills.
• Experience with database or in SharePoint like software’s
• Problem-solving skills to gather relevant information to solve vaguely defined practical problems.
• Ability to work independently or in a team environment as needed. 
• Experience in Oracle or other accounting system.
• High degree of accuracy and attention to detail. 
• Been able to handle high volume of documentation to ensure transactional compliance with client policies and requirements.

#LI-DL1

Posted Salary Range: Minimum

33,800.00

Posted Salary Range: Upper

38,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $33,800.00 to $38,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on June 29, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country
Guaynabo	Puerto Rico	United States