Executive Assistant & Operations Coordinator

Location: USA - Auburn Hills, University Drive Division: Road Job Posting Title: Executive Assistant Time Type: Full Time Summary The Executive Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multi‑tasker with good communication skills, attention to detail, and an upbeat attitude. Duties and Responsibilities Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore. Check invoice portal and maintain follow ups on outstanding invoices with operators Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations Follow up on meeting tasks and completion Creation, update and editing of documentation Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team Organize and prepare meeting schedules for various departments Educational background / Work experience Bachelor’s degree in Business Administration preferred. 5-7 years of project management, administration experience Data entry experience Experience managing multiple projects, deadlines and team that does directly report to candidate Working knowledge of general office equipment Skills & Competencies Excellent organization and computer skills Attention to detail Desire to be proactive and create a positive experience for others The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred. Excellent written and verbal communication skills Able to complete complex administrative tasks with minimal supervision Comfortable with routinely shifting demands High degree of attention to detail Physical and/or Mental Requirements / Working Conditions While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision. At Will Employment DSV Lead Logistics employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause. Pay Expected base pay range is $32.21 - $37.74 hourly. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy. Benefits Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws. Equal Employment Opportunity DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at View email address on click.appcast.io. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. #J-18808-Ljbffr