Sr. Executive Assistant, EVP, Chief Legal Officer (Hybrid)

Senior Executive Assistant Professional

This is a hybrid role at Cisco's San Jose office. Candidate must be available to be in office as needed, typically at least 2 days a week.

Your Impact

• Calendar Management: Managing Executive VP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion. This will require outstanding organization skills, balancing multiple priorities and keeping a busy executive on track and on schedule.
• Event Speaking Engagement Coordination: Managing a running list of EVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the EVP is prepared for each engagement.
• Meeting Planning and Organization: Assisting EVP in planning and organizing meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
• Travel Briefing Preparation: Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
• Correspondence/Approvals: Supporting EVP by acting as proxy for communications and approvals as authorized. Answering general questions as needed, filtering routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Determining when executive action is required and supplying a recommendation where appropriate.
• Travel and Expense Management: Responsible for making in-depth global travel arrangements for EVP and handling Cisco expenses.
• Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.
• Confidentiality: You will deal professionally with highly sensitive and confidential matters and materials.
• Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network and will lead the organization's community of Admins.

In addition to general administrative duties of a Sr. Executive Assistant, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are:

• To be self-motivated and proactive around needs of the EVP and the Organization
• To be able to work with limited direction and have a take-charge attitude
• To be able to operate successfully with limited direction and ambiguity
• Use tact, diplomacy and a practical knowledge of company policies, practices and procedures
• Responsiveness to all levels of inquiry
• Challenge 'the way we've always done it' and provide a deeper more innovative way of doing things
• Keep the big picture in mind when making independent decisions that affect the EVP's calendar
• Have the ability to exercise critical and independent judgment when it comes to the EVP's calendar and time
• To be organized and efficient with their own time
• To be able to think creatively and calmly when it comes to quick and unplanned changes in schedule
• To earn administrative community respect and have the ability to work with and through others as needed

You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, strong attention to detail, utmost professionalism and ability to balance both strategic and tactical actions. You have a proven ability to multitask and work in a focused manner. You are comfortable working without instruction on routine tasks and very little instruction on new projects.

Minimum Qualifications

• 8+ years of experience in administrative environment and at least 4 years supporting at the SVP level or above
• Expert level knowledge of Microsoft desktop computer applications: Word, Excel, and PowerPoint.
• Experience in planning meetings and coordinating travel.
• Ability to navigate web and email with high competency.
• Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
• Advanced desktop calendar management program experience.

Preferred Qualifications

• BA/BS or equivalent experience
• Past work experience in the high-tech industry
• Proven experience in a highly confidential environment