Administrative Assistant

Administrative Assistant

Under the supervision of a Department Director or comparable level executive, performs varied and responsible administrative and clerical tasks, and other related work as required.

• Relieves an administrator of a variety of administrative and clerical detail; and • Receives, greets, and screens a variety of visitors and telephone calls and makes appropriate referrals; and • Conducts special studies; prepares administrative reports; and • Types reports and other materials; and • Communicates information on established agency programs and procedures; and • Assists department directors on administrative problems and procedures; and • Studies and evaluates operating programs and procedures and assists in the installation of new programs and procedures; and • Independently analyzes data; and • Assists in budget preparation; and • Composes correspondence and procedural memoranda; and • Prepares reports; monitors attendance records, processes industrial claims, and certain aspects of payroll; and • Maintains confidential and administrative files.

• May perform dispatching duties and/or supervise staff; • Performs other related work as required.

Minimum Qualifications

• Graduation from high school and completion of 48 semester units of general education from an accredited college or university;
• Two years of responsible professional experience in relieving an administrator of assigned administrative detail, analyzing data and problems and making recommendations; and independently preparing reports;
• Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.
• Equivalent combinations of education, training and experience will be considered.

Knowledge and Abilities

Knowledge of: • Principles, problems and methods of public administration, including personnel and fiscal management; • Office management principles and basic accounting skills; • Methods and procedures; • Administrative survey techniques and skill in their application; • Statistical and research methods.

Ability to: • Reason logically and analyze problems of organization and management; • Carry out assignments without detailed instructions; • Communicate effectively, both orally and in writing (or with audio and visual capacities); • Type 55 wpm (word processing experience highly desirable); • Maintain confidentiality.