Legal Secretary

Legal Secretary Opportunity

Manatt, Phelps & Phillips, LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm's groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.

Key Responsibilities

• Manage calendars, schedule meetings and conference calls, and coordinate travel and events.
• Prepare, revise, and format documents in Microsoft Word.
• Coordinate and assemble executed agreements; facilitate signings and closings by communicating with clients and third parties.
• Organize and maintain electronic and hard-copy matter files, including use of document management systems.
• Communicate with clients and third parties on behalf of the attorney team.
• Coordinate conflict checks and assist with engagement letter preparation.
• Oversee time entry and ensure accurate coding.
• Review and verify invoices for accuracy before submission to clients.
• Partner with the billing team to address edits and revisions in a timely manner.
• Serve as a point of contact for client logistical needs, including monthly billing questions and accrual reports.
• Manage and track expense reimbursements.
• Provide back-up support for other administrative assistants, as needed.
• Handle additional projects and duties, as needed.

Qualifications

• 5+ years of experience supporting multiple professionals; ability to keep teams on track with processes, policies, and deadlines in a fast-paced environment.
• Exceptional judgment, professionalism, and discretion, with the ability to maintain confidentiality.
• Exceptional organizational skills, strong attention to detail, and accountability for work product.
• Strong multitasking and prioritization skills; ability to work under pressure to meet client deadlines.
• Commitment to exceptional internal and external client service.
• Demonstrated engagement and intellectual curiosity, with the ability to develop strong professional relationships across teams and with clients.
• Demonstrated initiative, self-motivation, and teamwork.
• Reliable, collegial, and positive, with a can-do attitude.
• Proficiency in Outlook, Word, PowerPoint, and Excel.
• Comfort with learning new software programs and online platforms.
• Experience with legal billing software is also a plus.
• Strong writing skills and the ability to conduct basic research.
• Bachelor's degree preferred.

The base annual pay range for this role is between $80,000–$93,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.