Administrative Specialist (Direct Hire)

Summary You will serve as an Administrative Specialist, providing executive level administrative and logistical support to the Office of the Center Director. Duties Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee. Providing executive level administrative and logistical support to the Office of the Center Director. Utilizing Adobe Acrobat and Microsoft Office 365 applications (e.g., Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams) to create, edit, manage, share, and collaborate on documents, spreadsheets, presentations, and other business resources. Managing executive calendars, coordinating and scheduling meetings and briefings, securing meeting locations and securing alternate representative by another official when appropriate. Attending and providing administrative support for meetings, as appropriate. Creating executive correspondence concerning management and administrative matters, ensuring all documents comply with established policies and procedures. Providing day to day administrative responsibilities for office management and staff, such as directing phone calls, receiving and greeting visitors, sorting and distributing incoming mail, and maintaining files and records. Evaluating and improving office operations for organization and efficiency. Communicating updates and providing guidance to Directorate level administrative staff, ensuring consistency in center processes and administrative services. Creating and/or maintaining organizational charts and distribution lists for senior staff. Requirements This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S. This position may require a one-year probationary period. If selected, the requirement to serve such period will be determined by Title 5 of the Code of Federal Regulations, Part 11. See Additional Information section. You must meet qualifications requirements by the closing date of this announcement. Position subject to pre-employment background investigation or higher-level clearance. Investigation/Clearance may differ and be required based on the duty location/NASA Center requirements. Financial Disclosure, Drug Testing, and/or the Travel Requirements for this position may differ and be required based on the duty location/NASA Center requirements. Qualifications Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for GS-09 level, you must have: One year of directly related specialized experience equivalent to the GS-07 level: Providing support to leadership, such as calendaring, and preparing reports in accordance with organization requirements; Reviewing administrative documents for completeness and accuracy; Serving as a primary point of contact for internal and external customers. OR Completed all requirements for a master's or equivalent graduate degree in an appropriate field OR Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field OR LL. B or J.D., if related OR Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above To qualify for GS-11, you must have: One year of directly related specialized experience equivalent to the GS-09 level: Providing executive assistant support to senior leadership, such as calendaring, preparing reports, correspondence and document reviews, in accordance with organization requirements; Leading, managing or training others on the analytical ability, judgment, and discretion of administrative or program principles; Implementing policy and procedure documents to support a range of administrative office matters. OR Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR LL.M., if related OR Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and loss of consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tools in drafting application and assessment responses. Please visit to review NASA's guidance on the use of AI tools during the application process. Education Basic Requirement: If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a college or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: All degrees must have been received in the year of, or any year subsequent to the original date of accreditation. Additional In­formation Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement. Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility. Meet the minimum qualifications requirements for the position. Submit proof that you meet the requirements for CTAP/ICTAP as indicated in 'Required Documents'. For additional information about CTAP/ICTAP eligibility, click here - Any applicant that received a Voluntary Separation Incentive Payment (VSIP) from the federal government within the last five years based on the closing date of this announcement, if selected, may be required to repay the full amount prior to establishing a start date. For additional information on the VSIP repayment requirement, click here - Per Executive Order 14343, this position is not part of a bargaining unit. Probationary Period You may be required to serve a one-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. If selected, the requirement to serve such period will be determined by Title 5 of the Code of Federal Regulations, Part 11. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window: Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. #J-18808-Ljbffr NASA - National Aeronautics and Space Administration