Personal & Executive Assistant

Personal & Executive Assistant

Location: On-Site

Job Type: Full-Time

Job Summary

HireFrontier is recruiting a dependable, highly organized Personal & Executive Assistant to support a client with both professional and personal administrative needs. This is a trust-based role requiring discretion, resourcefulness, and the ability to juggle shifting priorities in a fast-moving environment.

Responsibilities

● Handle personal errands, appointments, and confidential matters with sound judgment

● Manage a complex Outlook calendar including court dates, travel, and meetings

● Draft correspondence, proofread legal/business documents, transcribe notes, and prepare reports

● Track project timelines and deliverables, coordinating with stakeholders

● Handle office administration: filing, data entry, and QuickBooks bookkeeping

● Support logistics for meetings, legal events, and conferences

Executive Support

● Full calendar management

● Scheduling meetings, appointments, and travel

● Email and document organization

● Administrative support for legal and business operations

● Project coordination and follow-up

● Preparing documents and legal materials with accuracy

Personal Assistant Duties

● Running personal and business errands

● Occasional weekend availability

● Miscellaneous logistical support

● Assisting with special projects as needed

Qualifications

●1+ years supporting executives or attorneys preferred

● Strong track record in administrative or office management roles

● Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

● Excellent organization and time management under pressure

● Polished written/verbal communication and phone etiquette

● Trustworthy with confidential information

● Event/project coordination experience a plus

● Spanish or Mandarin fluency preferred

● Valid driver's license required

Benefits

● Health insurance

● Vision insurance

● Dental insurance

● Monthly Metro Card