Administrative Assistant

BakeMark Administrative AssistantWhen it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently-located across the U.S. At BakeMark we appreciate our employees and their families and offer a competitive pay and a full suite of benefits:Competitive CompensationHealth, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost)401K (generous retirement benefits) with a Company MatchPaid Holidays and Paid Time OffBakeMark is seeking a bilingual (English/Spanish) Administrative Assistant to support daily office operations and provide administrative support to management, employees, and visitors.Key Responsibilities:Perform general office administration and clerical duties.Support Human Resources and Manufacturing Operations in a fast paced production environment.Pull payroll reports and maintain payroll-related records.Coordinate onboarding, new hire documentation, and first day employee orientations.Train employees on Good Manufacturing Practices (GMP), workplace safety, company policies, and timekeeping procedures.Collect, organize, and analyze data to create reports for managementData entry, document management, filing, printing, and recordkeepingGenerate reports, spreadsheets, and presentationsCoordinate meeting setup and maintain office suppliesAnswer, screen, and direct incoming callsAssist with special projects and other duties as assignedPreferred Qualifications:Bilingual in English and SpanishProficiency with Microsoft Word, Excel, and PowerPointBasic to intermediate Excel skills, including data entry, report generation, and data analysisAbility to pull data from various sources and compile accurate reportsExperience supporting payroll processes and maintaining confidential informationStrong organizational skills and attention to detailAbility to multitask and work independentlyExcellent communication and problem-solving skillsBakeMark is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at BakeMark via-email, the Internet or in any form and/or method without a valid written agreement in place for this position from BakeMark will be deemed the sole property of BakeMark. No fee will be paid in the event the candidate is hired by BakeMark as a result of the referral or through other means.BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.