Administrative Assistant

We offer thousands of free programs every day for people from all walks of life—immigrants learning a new language, aspiring entrepreneurs launching their dreams, children discovering the world, people of all ages exploring arts and culture. And we give patrons millions of opportunities to enjoy one of life’s greatest satisfactions: the discovery of a good book.

Now’s your chance to join the best team in Brooklyn!

The Administrative Assistant performs a wide range of duties in support of the efficient and effective operation of the Human Resources Department. The Administrative Assistant supports the Chief Human Resources Officer while engaging in complex administrative tasks and may have access to confidential and sensitive information.

This is a full-time, non-union, exempt position. The salary range for this position is $70,000 - $85,000. This is a hybrid position with an in-office schedule of 2-3 days per week

Responsibilities:

Interact with staff across the library system, including executive management team members and their support staff

First point of contact for inquiries to the department from vendors and external stakeholders

Screen incoming calls and respond independently to routine matters across various channels

Manage the calendar for the CHRO and coordinate team-wide meetings and events

Manage visitor traffic for the CHRO

Provide support to teams within the department as assigned

Monitor department budget and procurement processes using acceptable library practices and tools; Reconcile department expenses monthly; Provide billing support for the Benefits team

Prepare reports, presentations, surveys, draft correspondence, and take minutes for meetings

Maintains departmental intranet web pages, ensuring information and resources are up-to-date and accurate

Provide support for the exit interview process

Serve as project manager for select initiatives

Maintain office supplies, materials, and provisions for the Human Resources department

Prioritize and manage multiple assignments simultaneously and follow through on issues in a timely manner

Other duties as assigned

Qualifications:

Bachelor’s Degree or some college preferred

3 years of administrative support experience on a human resources team in a complex organization

Exceptional writing, editing, and proofreading skills required

Excellent organizational, interpersonal, and relationship management skills

Experience using and creating with MS Office and possess an interest in learning modern technologies or applications

Ability to multitask effectively and to adapt to changing and competing needs

Demonstrated ability to provide outstanding customer service

Ability to be self-directed and to work successfully as a member of a team

Strong analytical skills and comfort working with and manipulating numbers

Willingness to take initiative and seek out new assignments and projects

Demonstrated interest in libraries or Human Resources

Experience using Workday is a plus

We seek professionals dedicated to providing excellent customer service, developing fruitful partnerships in the community, and implementing programs aligned with our mission and vision. You will be immersed in a motivating and challenging environment where innovation is key to the organization. If you are looking to be a part of a stimulating workplace that is highly regarded by its culturally diverse community, BPL is the place to be.

Brooklyn Public Library is an equal opportunity employer.