OPS ADMINISTRATIVE ASSISTANT II

Ops Administrative Assistant IIUnder the direct supervision of the Chief of Administrative Services this position provides necessary administrative support for the Director's Office and program. This position must meet and maintain FCIC/NCIC CJIS certification as required by policy.Specific duties include: Providing administrative support to members within the director's office; Answering incoming phone calls for the Director's Office; Receiving & delivering incoming mail; Maintaining Conference Room calendars; Escorting vendors, applicants, etc. as requested; Providing administrative support in meetings as requested; Coordinating the procurement activities for the division to ensure compliance with state laws, rules and agency policy and procedures; Serving as a liaison with the Office of General Services and the division business office for routine purchases; Responsible for purchasing functions and procedures for utilizing the state-wide procurement system (MFMP); and Assisting the division Property Custodian.Knowledge of administrative principles and practices. Knowledge of office procedures and practices; Knowledge of the methods of data collection.; Knowledge of the principles and techniques of effective communication; Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing; Ability to prepare correspondence and administrative reports; Ability to understand and apply applicable rules, regulations, policies and procedures; Ability to utilize problem-solving techniques; Ability to work independently; Ability to plan, organize and coordinate work assignments; Ability to communicate effectively; and Ability to establish and maintain effective working relationships with other.Base salary: $17.33/hour