Executive Assistant to the Chief Executive Officer

Job Description

Job Description

Position Overview

We are seeking an experienced and highly professional Executive Assistant to provide dedicated support to our Chief Executive Officer. This is a high-impact, highly visible role supporting a dynamic executive with leadership responsibilities spanning real estate development, construction, investments, and strategic business operations.

The ideal candidate views executive support as a long-term profession and takes pride in enabling senior leaders to operate at peak effectiveness. This individual will serve as a trusted partner to the CEO, demonstrating exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced and entrepreneurial environment.

Key Responsibilities

• Manage a complex, rapidly evolving executive calendar, ensuring effective prioritization and alignment with business objectives.
• Coordinate domestic and international travel arrangements, meetings, events, and executive communications.
• Provide administrative and operational support related to real estate development, construction projects, investment activities, and broader business initiatives.
• Prepare and organize presentations, reports, correspondence, agendas, briefing materials, and meeting documentation.
• Track key priorities, deadlines, deliverables, and follow-up actions across multiple projects and stakeholders.
• Serve as a liaison with investors, lenders, attorneys, consultants, brokers, contractors, and other business partners.
• Handle highly confidential and sensitive information with the utmost discretion and professionalism.
• Anticipate executive needs, identify potential challenges, and proactively implement solutions to ensure smooth operations.
• Support special projects and strategic initiatives as directed by the CEO.

Qualifications

• Minimum of 10 years of experience supporting a CEO, President, Founder, or other C-level executive.
• Significant experience within real estate development, construction, commercial real estate, property management, investment firms, or closely related industries.
• Outstanding organizational, planning, and project management capabilities.
• Strong business acumen, sound judgment, and executive presence.
• Exceptional written, verbal, and interpersonal communication skills.
• Advanced proficiency with Microsoft Office Suite, Google Workspace, and modern executive support technologies.
• Demonstrated ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.
• Proven track record of operating independently in a fast-paced, high-accountability environment.

Work Schedule

This position primarily operates during standard business hours. Given the nature of executive support, occasional evening and weekend availability may be required to address time-sensitive business matters, executive travel needs, or critical organizational priorities.

Why Join this Company

This is a unique opportunity to work closely with an accomplished executive and gain exposure to a diverse portfolio of business interests, including real estate development, construction, investment activities, and strategic growth initiatives. The successful candidate will play a critical role in supporting executive effectiveness and contributing to the continued success of the organization.