Executive Assistant & Office Manager

The Role As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM and C‑suite leaders and as the backbone of our Chicago office. This is a highly visible, hands‑on role that blends executive support with office operations, employee experience, and cross‑functional coordination. What You’ll Do Executive Assistant Responsibilities Manage complex calendars for senior leaders, including prompt and accurate scheduling of high‑priority meetings with internal and external stakeholders. Schedule, plan, and coordinate travel, offsites, and leadership meetings. Prepare meeting materials (agendas, decks, notes, action items) and ensure follow‑through on next steps. Act as a key point of contact on behalf of supported leaders. Draft, proofread, and edit correspondence, presentations, and internal communications. Proactively manage priorities, deadlines, and competing requests in a fast‑moving environment. Handle sensitive and confidential information with discretion and professionalism. Support occasional personal or ad hoc tasks to enable executive productivity. Office Manager Responsibilities Own day‑to‑day operations of the Chicago office, ensuring a seamless and positive in‑office experience. Manage office vendors, supplies, facilities needs, and conference room logistics. Partner with People Ops on onboarding/offboarding logistics and in‑office coordination. Help plan and execute onsite meetings, leadership visits, team events, and office moments. Serve as a go‑to resource for employees with office‑related questions or needs. Identify and implement improvements to office processes, organization, and employee experience. Act as connective tissue across teams, ensuring nothing falls through the cracks. What You Bring 5+ years of experience as an Executive Assistant, ideally paired with Office Manager or workplace operations responsibilities, within a fast‑paced, high‑growth environment. Proven experience supporting senior executives, including C‑suite leaders, with the ability to anticipate needs and operate with urgency. Experience working in a technology and/or sales‑driven organization strongly preferred. Exceptional organizational, prioritization, and time‑management skills with the ability to manage multiple competing priorities seamlessly. Excellent written and verbal communication skills with strong attention to detail. High degree of discretion, professionalism, and sound judgment when handling sensitive information. Ability to thrive in a dynamic environment where priorities shift quickly and responsiveness is critical. Strong operational mindset with experience balancing executive support, office operations, and employee experience responsibilities. Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.). A proactive, service‑oriented approach and a strong sense of ownership. Someone who enjoys being the go‑to person and takes pride in creating structure, efficiency, and a positive office environment. Benefits Estimated annual salary range: $70k–$100k (Illinois). Actual compensation may vary as a function of skills, qualifications, experience, and location. Equity, company bonus or sales commissions/bonuses. 401(k) plan. Medical, dental, and vision benefits. #J-18808-Ljbffr ThoughtSpot, Inc.