Attendance Clerk/Receptionist

Attendance Clerk/Receptionist

Primary Purpose: Serves as the first point of contact for students, families, staff, and visitors, the Attendance Clerk/Receptionist ensures a welcoming, secure, and efficient front office environment. This role supports daily campus operations by managing communications, providing clerical assistance to administrative staff, and maintaining accurate student attendance records in strict compliance with district, state, and federal guidelines.

Qualification: High School Diploma or GED. Previous experience in a school office, customer service, or administrative role preferred.

Special Knowledge/Skills:

• Strong interpersonal and customer service skills
• Effective verbal and written communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Knowledge of basic office procedures and equipment
• Proficiency in Microsoft Office (Word, Excel, Outlook) and student information systems
• Ability to maintain confidentiality of student and employee information
• Familiarity with campus safety procedures and visitor management systems

Major Responsibilities and Duties:

• Front Office Operations:
• Greet and assist students, parents, staff, and visitors in a professional and welcoming manner
• Monitor and manage campus entry using visitor sign-in procedures and badge systems
• Answer and route incoming phone calls and emails appropriately
• Provide general information regarding campus procedures, schedules, and events
• Process tardy slips, early dismissals, and student transfers
• Maintain confidentiality of student and family information at all times
• Assist with other general office duties such as filing, mail distribution, and data entry
• Student Support:
• Assist students with minor needs (tardies, early dismissals, forgotten items, messages)
• Maintain accurate attendance records, including tardy and early release documentation
• Communicate attendance information to appropriate staff
• Attendance & Records Management:
• Maintain accurate daily attendance records using the district's student information system
• Process daily attendance reports and notify administrators of excessive absences or patterns
• Communicate with parents/guardians to verify student absences and obtain appropriate documentation
• Prepare and submit reports required by the district, state, and other agencies
• Work with teachers and administrators to ensure timely submission of attendance data
• Administrative Support:
• Perform clerical duties including filing, data entry, copying, and record maintenance
• Assist administrators, counselors, and nurses with routine office tasks
• Prepare and distribute forms, notices, and correspondence as needed
• Maintain front-office supplies and request replenishment when necessary
• Safety and Compliance:
• Follow district and campus procedures related to safety, emergency response, and confidentiality
• Report concerns related to student welfare, security, or campus operations to administration
• Support campus drills and emergency procedures
• Other:
• Perform other duties as assigned.

*Minimum Salary $15.88 hourly *Salary is commensurate with experience *Works 195 Day Calendar * This position requires on-site, in-person work and does not offer remote work options. Sheldon ISD will accept applications for this position through June 16, 2026. After this date, applicants can continue to submit applications in case the district was unable to find a suitable candidate. If the district was unable to find a suitable candidate from the initial applications, applications submitted after June 16, 2026 will be reviewed in five-day increments until a viable candidate is recommended for hire.