Administrative/Executive Assistant

Non-Clinical - Administrative/Executive Assistant

Location: Durham, NC

Onsite Flexibility: Onsite

Position Type: Contract

Contract Duration: 2 months

Pay Rate: $41.00 / Hour (USD)

Shift / Schedule: Full Time – Monday–Friday, 8:00 AM – 5:00 PM

Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This role is in support of, and a direct report to, the Chief Nursing Executive. The Executive Assistant is regularly required to resolve complex administrative problems independently, effectively manage all aspects of the Chief Nursing Executive's office, and perform tasks that are diverse and advanced.

Key Responsibilities

• Provide direction and prioritization standards for the screening of the executive's mail, email, voicemail, and appointments using expert judgment and knowledge.
• Anticipate the executive's needs and proactively bring together appropriate people and other resources to support the executive in addressing issues.
• Prepare financial and operational reports and analyses reflecting progress, adverse trends, and appropriate recommendations or conclusions. Analyze past trends and project future needs to forecast and manage the budget. Serve as departmental liaison with administrative personnel concerning Duke policies and procedures, grant administration, and budgetary preparation and control.
• Independently develop presentations for the Chief Nursing Executive to deliver.
• Conduct research, develop content, and create effective presentations.
• Handle confidential information which would have immediate negative impact on the company operations, performance, or value if shared beyond its intended audience.
• Receive and initiate extensive, regular outside contacts on behalf of the executive with executives and boards of directors of other companies, regulators, elected representatives, charitable boards, and customers.
• Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
• May represent the organization and/or the Chief Nursing Executive on internal or external committees.
• Formally supervise a small group of clerical assistants. Responsible for recommending and executing various personnel actions including, but not limited to, hiring, performance appraisal, promotions, and disciplinary actions. Monitor attendance and automated time reports.
• Plan, organize, and coordinate the administrative aspects of the Executive's office functions.

Education Requirements

• Bachelor's degree required, or equivalent combination of education and experience

Required Experience

• Knowledge generally acquired through six years of executive secretarial experience of increasing variety and/or complexity
• Must have experience supporting a C-Suite leader
• Calendar and meeting management experience required

Nice-to-Have Experience

• Project management experience is a huge plus

Required Skills

• Familiarity with working in a fast-paced environment
• Ability to resolve complex administrative problems independently
• Ability to handle confidential information with discretion

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Work Environment / Physical Requirements

• Dress code: Business casual/professional
• Flu vaccine required – no exemptions

Important Notes

• A brief phone screen will be conducted to confirm qualifications prior to submission for client review
• Vaya coversheet required for all submittals

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-09008

Industry: Healthcare