Senior Payroll Specialist

Payroll Processor

On-site role job description: Location 100% onsite Milpitas M-F. Monday thru Friday flexible to start from 7:30 AM to no later than 9 AM. Inputs data from time sheets, production records, or individual time cards to computerized payroll system. Also responsible for balancing payroll runs, producing federal, state and local tax payments, and answering employee questions and troubleshooting issues. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision, typically reports to a supervisor or manager.

Key Responsibilities:

• Process bi-weekly payrolls for multiple employee groups with accuracy and timeliness.
• Review and validate timesheets, earnings, deductions, taxes, and other payroll-related data.
• Ensure compliance with all applicable wage and hour laws, tax regulations, and company policies.
• Maintain and update employee payroll records in ADP WorkforceNow payroll system.
• Audit and verify Workday interface file data into ADP.
• Process New-Hires, Terminations, LOA's in a timely manner.
• Process benefit catch-up deductions for LOA's returning to work.
• Respond to employee inquiries regarding pay, deductions, and payroll policies.
• Collaborate with HR, Finance, and Benefits teams to ensure data integrity and resolve discrepancies.
• Prepare and reconcile payroll reports.
• Support internal and external audits by providing necessary documentation and explanations.
• Identify and recommend process improvements to enhance payroll accuracy and efficiency.

Qualifications:

• Education: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience: 10+ years of payroll processing experience, preferably in a mid to large-sized organization.
• Certifications: CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is a plus.
• Technical Skills: Proficiency in payroll software (ADP WorkforceNow required). Strong Excel skills. Familiarity with HRIS systems (Workday) and timekeeping platforms (Replicon). Knowledge of federal and state payroll regulations, including tax and labor laws.
• Customer Service Attributes: Excellent interpersonal and communication skills with a customer-first attitude. Ability to handle sensitive information with discretion and confidentiality. Strong problem-solving skills and a proactive approach to resolving issues. Patience and empathy when assisting employees with payroll concerns. Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

About us: At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.