Production Administrative Assistant

Department: Fabrication QA/QC 1
Referral Bonus: $500.00 USD

Summary

The Production Administrative Assistant - QC & HSE provides administrative support to the Manufacturing, Quality Control (QC), and Health, Safety & Environmental (HSE) functions. This role is responsible for maintaining departmental records, coordinating documentation, supporting training and compliance activities, preparing reports, managing schedules and administrative communications, and ensuring the accuracy and availability of critical business information. The position requires exceptional organizational skills, attention to detail, professionalism, and the ability to handle confidential information with discretion while supporting daily operations and departmental objectives.

Principle Responsibilities and Duties

• Provide administrative support to the Manufacturing, Quality Control (QC), and HSE departments.
• Maintain and update departmental databases, records, reports, and tracking systems.
• Prepare, compile, distribute, and maintain standardized reports and operational documentation.
• Print, organize, and maintain fabrication travelers, drawings, work packets, and related manufacturing documentation.
• Ensure current revisions of manufacturing and quality documentation are maintained and available to personnel as needed.
• Upload, organize, and maintain digital photographs, inspection records, Material Test Reports (MTRs), certifications, and project documentation.
• Maintain physical and electronic filing systems for manufacturing, quality, safety, and compliance records.
• Assist with the preparation, review, and coordination of vessel data packages, inspection documentation, certifications, and document control requirements.
• Coordinate HSE training activities, including scheduling courses, preparing employee rosters, maintaining attendance records, and distributing training certifications
• Maintain employee training records, certification logs, compliance documentation, and related departmental records.
• Support audits, inspections, compliance reviews, and continuous improvement initiatives by providing accurate documentation and administrative support.
• Perform other duties as assigned.

Qualifications

• High School Diploma required; Associate Degree, professional certificate, or equivalent administrative experience preferred.
• Three or more years of administrative support experience, preferably in a manufacturing, industrial, quality, safety, engineering, or operations environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Experience with SharePoint, document management systems, databases, and ERP systems preferred.
• Excellent organizational, time management, and prioritization skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate effectively with all levels of the organization.
• Experience maintaining records, compliance documentation, certifications, and controlled files with a high degree of accuracy.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling sensitive personnel and business information.
• Professional demeanor with strong interpersonal skills and the ability to build effective working relationships across the organization.
• Experience supporting leadership personnel through calendar management, correspondence, meeting coordination, expense reporting, and other administrative functions.
• Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States

Physical Requirements

Fast-paced general office environment. Many tasks have high degrees of time sensitivity. Domestic and international travel is possible on occasion.


About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Tuition reimbursement
• Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.