Archive Clerk (Vital Records)
Government Jobs
Position Description
The Records Management Division of the Metro Nashville Public Health Department provides all services related to the maintenance and retention of public, medical, and vital records maintained by MPHD in Davidson County. This position's primary role will be to archive records and assist with vital, medical, and non-medical records for customer service as needed.
Typical Duties
Prepares all files and documents received from MPHD Clinics and operations, separating as appropriate.
Scans files and documents as required.
Catalogs files and documents and bar codes all boxes in preparation for storage, retention and potential retrieval from the Metro Records Center.
Travels to outlying clinics to obtain and secure records for transmittal to MPHD for processing.
Escorts vendors to MPHD records destruction areas to gather files and documents and submit them for destruction pursuant to Metro records retention policy.
Travels to Metro Records Center for archival and/or destruction per policy.
Prepare monthly reports.
Perform in any area of customer service depending upon staffing levels, emergency needs, or other factors.
Minimum Qualifications
High School Diploma and three (4) years of clerical/administrative experience. Thorough knowledge of Microsoft office required. Valid license, use of personal vehicle, and maintenance of valid personal vehicle insurance as required by Tennessee Law.
Candidates with accreditations earned in a foreign institute are encouraged to apply, however, at the present time MPHD is not sponsoring individuals through any of the US Government's employment-based immigration programs.
Preferred Experience, Knowledge, Skills, and Abilities
Knowledge of O'Neil Software.
Working Environment/Physical Demands:
Must be able to regularly assemble bankers boxes; fill and lift loaded boxes weighing up to fifty (50) pounds.
Full-time, Civil Service positions - 10 Vacation Days per year (increasing after 5 years of service) 1 Sick Day per month 12 Paid Holidays per year Public Safety - Sworn and Civilian positions - 20 vacation days per year 3 Personal days per year 1 Sick Day per month 12 paid holidays per year Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information. Full-time, Non Civil Service positions - contact hiring department for benefits information Seasonal/Temporary positions - no benefits offered.
Government Jobs- ...Description & Requirements Maximus is currently seeking a Records & Document Control Specialist for a bid opportunity. This program supports the Health Resources and Services Administration (HRSA) in overseeing the national organ transplant system through the Organ...SuggestedMinimum wageFull timeContract workTemporary workWork experience placementRemote work
Maximus
Nashville, TN2 days ago $51.3k
...Services Assistant Director Summary: Process and catalog complex archival collections and assist other staff with use of descriptive... ...edit finding aids for manuscript collections and state agency record groups. Perform cataloging of archival materials, using proper...SuggestedPart timeWork at office- ...communities. We strive to ensure that every individual has access to vital health services, and we’re looking for a motivated Public Health... ...clinic operations. Process WIC EBT card disbursements and vital records, maintaining accurate records. Manage medical records with...SuggestedWork at office
Tennessee
Nashville, TN4 days ago - ...incumbent in this class performs some combination of patient registration, scheduling, payment collection, accounts reconciliation, insurance verification, program eligibility, patient education, vital records processing, registrar services, and medical records duties....SuggestedWork at office
Expedite Technology Solutions LLC
Nashville, TN2 days ago $51.3k
...The Human Resources Division - Office of Tennessee Secretary of State seeks an Archivist 2 who will process and catalog complex archival collections. This role involves archiving based on DACS compliance, drafting finding aids, and managing part-time staff and interns...SuggestedPart timeWork at officeHuman Resources Division
Nashville, TN5 days ago$18.55 per hour
...supervision; to acquire knowledge of topics related to the job of Reference Technician. VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written...Part timeWork at officeFlexible hoursAfternoon shift$45k
...TEL Training Assistant Tennessee Department of State Tennessee State Library and Archives Mission The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness...Full timeWork at officeImmediate startHuman Resources Division
Nashville, TN21 hours ago- ...will perform routine clerical and administrative functions Prepare, collect and deliver your patient charts and pull previous medical records You will perform insurance verification Manage the reception area and greet your patients and family members in a professional...Temporary workWork at officeFlexible hours
Mission Hospital
Brentwood, TN4 days ago - ...families, providing a warm and welcoming atmosphere. Register patients accurately, verify insurance information, and update patient records. Answer patient inquiries and provide information regarding the surgery process and financial aspects. Ensure that all necessary...Full timeTemporary workMonday to ThursdayFlexible hours
United Surgical Partners
Nashville, TN4 days ago - ...provides oversight of activities and personnel to ensure all standards are met. Facilitates the completion of the Survey Application Record. Maintains, monitors and ensures the National Accreditation Program for Breast Centers standards are maintained and provides...Full timeWork at officeFlexible hours
Williamson Health
Brentwood, TN17 minutes ago $17.37 - $17.89 per hour
...Generous paid time off and sick leave because rest and recovery are vital. ~ Exclusive zoo perks enjoy discounts on park experiences,... ..., and contract paperwork General office oversight including recording meeting notes, copying & filing, office supply orders,...Full timeContract workCasual workInternshipWork at officeFlexible hoursShift workNight shift- Description Assists with service desk responsibilities, customer service duties, and collection updates & maintenance. Student assistants staff the circulation and reference service desks. Circulation duties include, but are not limited to: checking library items...Summer workNight shiftAfternoon shift
Lipscomb University
Nashville, TN4 days ago $19 - $21 per hour
...how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California...Hourly payContract workTemporary workWork at officeLocal areaLHH Recruitment Solutions
Nashville, TN3 days ago- ...and SS loads so they can inspect quality of loads. Maintain records detailing the quality of incoming and outgoing loads. Document... ...committee and/or meetings. Cross train with other Admin/Scale Clerk. Write & reconcile peddler checks. Responsible for vendor...Work experience placementWork at officeFlexible hoursNight shiftWeekend work
Pratt Industries
Nashville, TN5 days ago - RadNet, Inc. is seeking an organized office assistant in Nashville, TN. The role involves answering phones, assisting visitors in the lobby, managing paperwork, and ensuring compliance with office policies. Ideal candidates will have a high school diploma, experience in...Work at officeMonday to Friday
RadNet
Nashville, TN4 days ago - ...Maintaining the flow of project files, submittals and receivables Maintaining a library of 'Master' and 'Superseded' documentation. Record and revision tracking Provide historical and audit trail of technical documents. Controlled distribution of all technical data...Contract work
Olsa Resources
Nashville, TN4 days ago $20 - $25 per hour
...teams Maintain office calendars, schedule meetings, and prepare meeting materials Handle document preparation, filing, and record management Coordinate office supplies, vendor relationships, and basic purchasing Assist with light accounting tasks such...Hourly payWork at officeCreative Financial Staffing
Brentwood, TN5 days ago$20 per hour
...professional demeanor. Manage phone calls, schedule appointments, and confirm patient visits. Maintain accurate and up-to-date patient records, ensuring confidentiality and compliance with HIPAA regulations. Manage patient intake, ensuring necessary forms are completed and...Hourly payWork at officeRemote workMonday to FridayFlexible hoursPlus One Pelvic Health
Nashville, TN4 days ago- ...Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met. Financial Administration: Support financial administration tasks...Temporary workWork at office
TRP Infrastructures
Nashville, TN3 days ago - ...equipment, and general organization. Coordinate calendars, meetings, and appointments for the team. Prepare, organize, and maintain files, records, and business documents. Perform data entry and assist with contract and bond-related administrative processes. Support internal...Contract workFor contractorsBank staffWork at office
National Association of Surety Bond Producers
Nashville, TN3 days ago $53.61k
Job Title School Librarian Job Description A school librarian provides five essential interconnected school library roles: leader, instructional partner, information specialist, teacher, and program administrator. A school librarian works with both students and...Full timeInterim roleLocal areaFlexible hoursShift workMetro Nashville Public Schools
Nashville, TN4 days ago$53.61k
School Librarian A school librarian provides five essential interconnected school library roles: leader, instructional partner, information specialist, teacher, and program administrator. A school librarian works with both students and teachers to facilitate access ...Local areaFlexible hoursMetro Nashville Public Schools
Nashville, TN4 days ago$47k
...Tennessee Department of State Tennessee State Library and Archives Collection Services Mission: The mission of the Office... ...Responsibilities Processes manuscript collections and state agency record groups of increasing complexity and participates in group...Full timeWork at office$48.56k - $60.7k
Title Librarian Position Summary This position coordinates electronic resources and cataloging. Instruction, both class, virtual, and reference desk is expected. Essential Job Functions / Job Duties and Responsibilities Perform job duties from the assigned campus/instructional...Night shiftWeekend workMotlow
Nashville, TN21 hours ago- ...telephone calls and providing pertinent information. Assists with clerical duties to include sending and receiving patient medical records; completing patient referrals for diagnostic test or specialist services; completing other forms and requisitions as needed;...Work experience placementWork at officeShift work
West Tennessee Healthcare
Nashville, TN2 days ago $21.86 - $24.59 per hour
...'ll Be Doing: As an Assistant Property Manager, you will play a vital role in the smooth operation of the property under the guidance... ...potential prospects and residents. Maintain accurate resident records, including account setup (names, lease dates, charges, and credits...Temporary workWork at office$23 per hour
...Office Services Clerk Nashville Office - Nashville, TN 37203 Overview Salary Range $23.00 - $23.00 Hourly Description... ...This position involves handling legal mail, maintaining office records, coordinating facility resources, and providing support to attorneys...Hourly payWork experience placementWork at officeMonday to FridayFlexible hoursShift workBUCHALTER, A PROFESSIONAL CORPORATION
Nashville, TN3 days ago- ...graduates preferred. ~1 - 2 years of preferred experience in healthcare office management. ~ Familiarity with Electronic Health Records (EHR). ~ Computer literate, with proficiency in MS-based office computer systems including Hours: 40 hours per week, Monday...Work at officeLocal areaMonday to Friday
- Assistant Professor, Student Flourishing Librarian We are now accepting applications for a qualified Assistant Professor, Student Flourishing Librarian at Belmont University. Employment Type Faculty Internal Job Category Non‑Tenure Track (Faculty); Full-Time Department...Full timeLocal area
$16 - $16.5 per hour
...various queues/databases Managing patient correspondence requests - generate, print and mail, fax or upload statements, medical records and letters/appeals, preparing postage for outbound mail Operating office machines: i.e. laptop/computer, photocopiers/printers,...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Archive Clerk (Vital Records). Be the first to apply!
