Office Services Assistant

Office Services Assistant

5 days onsite in San Francisco, CA

Compensation: $90k - 95k + Bonus + Excellent Benefits

A leading global investment firm is seeking a highly polished and service-driven Office Services Assistant to support daily workplace operations in its San Francisco office. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment and takes pride in delivering a best-in-class office experience. Reporting to the Office Manager, this role is integral to ensuring the smooth day-to-day functioning of the office. The ideal candidate is proactive, detail-oriented, and enjoys a hands-on role where no task is too small.

Key Responsibilities

Provide backup coverage for reception and facilities coordination

Manage service tickets and ensure timely completion of requests

Oversee mailroom operations, including sorting, distributing, and shipping packages

Coordinate meeting and conference room setup and breakdown, including catering support

Maintain cleanliness and organization of conference rooms and shared office spaces

Monitor and restock office, kitchen, and conference room supplies

Support printing, scanning, and administrative requests in line with company policies

Assist with ad hoc projects and cross-functional initiatives

Qualifications

Bachelors degree preferred

23 years of experience in office services, hospitality, or a similar environment (financial services or luxury hospitality experience is a plus)

Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)

Strong organizational skills with exceptional attention to detail

Service-first mindset with a proactive, can-do attitude

Ability to multitask and adapt in a fast-paced environment with shifting priorities

Strong communication skills and ability to interact with employees at all levels

Comfortable performing hands-on tasks, including stocking supplies, setting up meetings, and maintaining shared spaces

Ability to stand for extended periods and lift up to 25lbs

What Were Looking For

A dependable, team-oriented professional who takes initiative

Someone who enjoys being hands-on and contributing to overall office operations

A candidate who values professionalism, discretion, and delivering a high-quality workplace experience

This is a fantastic opportunity to join a highly respected, global organization with a collaborative and high-performing culture!