Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable (AP) Analyst is responsible for supporting the financial operations of the organization by ensuring timely and accurate processing of vendor invoices, payments, and expense reports. This role involves maintaining compliance with company policies and regulations while providing exceptional service to internal and external stakeholders.

Essential Functions and Tasks:

• Invoice Processing: Review, verify, and process vendor invoices, ensuring accuracy and proper documentation. Match purchase orders to invoices and resolve discrepancies promptly. Ensure proper coding of invoices in the accounting system.
• Payment Management: Prepare and process electronic transfers, checks, and wire payments. Monitor payment schedules and ensure timely disbursement. Address vendor inquiries regarding payment status or discrepancies.
• Expense Reporting: Review and process employee expense reports in accordance with company policies. Reconcile and maintain supporting documentation for expense reports.
• Record Maintenance: Maintain accurate and organized accounts payable records. Reconcile accounts payable subledger to the general ledger monthly.
• Compliance & Reporting: Ensure compliance with company policies, tax regulations, and accounting standards. Assist with the preparation of AP reports and audits as required.
• Collaboration: Work closely with procurement, finance, and other departments to resolve discrepancies and improve processes. Assist in month-end and year-end close processes as needed.

Qualifications:

• Required - High school diploma or GED required. Associate's or bachelor's degree in accounting, finance, or a related field is preferred.
• Required – minimum of three years in accounts payable
• Required – previous experience working processing credit cards
• Preferred – AS400 and AVID experience

Knowledge, Skills and Abilities:

• Strong attention to detail
• Strong organization skills
• Ability to manage multiple projects, priorities, and meet deadlines
• Proficient in Microsoft Office Suite, with excellent skills utilizing Excel
• Ability to be a team player, working collaboratively with multiple roles across the organization

Required Physical Abilities:

• Operate standard office equipment and keyboards
• Oral Expression - communicate information and ideas in speaking so others will understand
• Selective Attention - concentrate on a task over a period of time without being distracted
• On occasion lift up to 25 pounds

Work Environment:

Majority of work will be performed in the Winston-Salem Headquarters and may on occasion require minimal travel to other PTC or customer locations.

The above statements cover what are generally believed to be the principal and essential functions of this job and may change based on the Vice President or Company's direction.

Monday - Friday 8 am - 5 pm