Administrative Assistant

Part-Time Operations & Administrative Coordinator – 1099Approximately 15 hours per week | Long-termThe person would provide ongoing operational and administrative support to a startup organization, with particular responsibility for coordinating the onboarding of interns and interacting with the third-party organization that employs/hires the interns.The work would likely include:Coordinate and track intern onboarding, documentation, start dates, required forms, and onboarding tasks.Serve as a primary administrative contact with the third-party organization responsible for hiring/employing the interns.Follow up with interns, internal stakeholders, and outside partners to make sure onboarding requirements are completed.Maintain onboarding trackers, spreadsheets, employee/intern information, and administrative records.Handle travel coordination, including flights, hotels, itineraries, and related logistics.Assist with expense reports, reimbursements, receipts, and expense tracking.Provide general administrative and operational support to company leadership.Communicate with outside vendors and service providers.Assist with vendor documentation, agreements, renewals, and potentially basic contract administration/tracking.Maintain organized electronic files and operational documentation.Use Excel to maintain trackers, reconcile information, prepare basic reports, and organize operational data.Help establish or improve processes where formal procedures may not yet exist.