Accounts Payable Specialist

Accounts Payable Specialist

At Avets, our mission is to provide state-of-the-art veterinary medicine with compassion for pets and the people who love them. Our new 19,000-square-foot specialty and emergency hospital offers the opportunity to work alongside experienced emergency and specialty teams in a collaborative, fast-paced environment. We are committed to helping our team grow by pairing every new hire with a dedicated mentor and providing opportunities to expand their skills while delivering exceptional patient care.

Avets is looking to add a part-time Accounts Payable Specialist to our team. This role will support the hospital's finance operations through invoice processing, vendor account management, payment reconciliation, accounts receivable reporting, and month-end financial support. The Accounts Payable Specialist will help ensure financial records are accurate and organized while working closely with leadership and support teams to resolve discrepancies, process payments, maintain documentation, and support efficient financial workflows.

Schedule and Compensation:

• Approximately 16-20 hours per week
• 4 five hour days per week, with a start time between 8am-12pm as approved
• Up to $22 an hour

Part-time Benefits Include:

• 401(k) with employer matching
• Employee Pet Discount
• Employee Assistance Program
• Employee Referral Program
• Breakroom stocked with snacks!

Qualifications:

• High school diploma or equivalent required; associate's degree in accounting, Finance, or related field preferred.
• Minimum of 2 years of accounts payable, accounts receivable, or general accounting experience.
• Experience with accounting or ERP systems (e.g., Dayforce, CareCredit, Trupanion portals, or similar).
• Proficiency in Microsoft Excel and basic financial reporting.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities
• Excellent communication and customer service skills

The Accounts Payable Specialist / Financial Coordinator is responsible for managing the full-cycle accounts payable and related financial processes to ensure accuracy, compliance, and operational efficiency. This role supports the hospital's financial integrity by processing invoices, managing vendor relationships, reconciling accounts, and assisting with reporting and audit activities.

Key Responsibilities

Accounts Payable & Financial Processing

• Process invoices, complete GL coding, and ensure timely payments in accordance with company policies.
• Obtain approvals, maintain vendor records (including W-9s), and resolve payment discrepancies or inquiries.
• Reconcile vendor accounts and monthly statements; research and resolve outstanding issues.
• Prepare refunds, payroll deductions, weekly cash drops, and support end-of-month finance processes.
• Maintain organized financial files, compliance documentation, and CareCredit reporting.

Accounts Receivable & Account Reconciliation

• Run daily AR reporting and resolve unpaid balances, unapplied payments, credits, and discrepancies.
• Process payments, mailed checks, employee pet billing accounts, and third-party payments (CareCredit, Trupanion, Scratch Pay, insurance, etc.).
• Support collections efforts, billing disputes, chargebacks, returned checks, and balance-due communications.
• Report account balances and financial updates to leadership and address client financial inquiries professionally.
• Serve as a key contact for Trupanion-related workflows and process improvements.

Month-End, Compliance & Reporting

• Support month-end close, audits, reconciliations, and financial reporting activities.
• Maintain taxable income tracking, vendor audit documentation, and supporting financial records.
• Ensure finance documentation is accurate, organized, and audit-ready.

Cross-Functional Support

• Train new Client Care Coordinators on financial workflows and processes.
• Prepare employee financial statements, manage employee account follow-up, and apply pet discounts in compliance with policy.

Avets is located at: 2674 Monroeville Blvd Monroeville, PA 15146 We are conveniently located within approximately a 30-minute commute of:

• Pittsburgh
• Murrysville
• Penn Hills
• Plum
• North Huntingdon
• Irwin
• North Versailles
• Trafford
• Oakmont
• Verona
• Forest Hills
• Churchill
• Wilkins Township
• Turtle Creek
• McKeesport
• West Mifflin
• Export
• Delmont

Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, Ethos Veterinary Health provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

Ethos Veterinary Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.