Administrative Assistant

About SurfaceIQ SurfaceIQ is a premier stone, tile, and architectural surfaces company serving South Florida's design and construction community. With nearly two decades of industry expertise, we are the go‑to resource for interior designers, architects, builders, and contractors who demand quality, selection, and a supplier they can count on. We're growing — and building the team to match. We're looking for a sharp, organized, and ownership-driven Operations Coordinator to run the day-to-day operational core of SurfaceIQ's Boca Raton location. You'll sit at the intersection of procurement, logistics, client coordination, and administration — keeping orders moving, vendors accountable, and our sales team focused on selling. This is a high-trust role. You'll work directly under the Managing Partner and be the person who ensures nothing falls through the cracks — from quote to delivery. What you'll own Orders & Logistics Process and track purchase orders, quotes, and invoices from confirmation through delivery Coordinate with vendors, warehouses, and logistics partners to manage timelines and resolve issues proactively Monitor active jobs and flag anything at risk before it becomes a problem Client & Trade Coordination Serve as the first point of contact for inbound inquiries — designers, architects, GCs, and builders — and route them to the right team member quickly Support our outside sales team with quotes, samples, and project follow-through Set up and maintain trade accounts and client profiles in our CRM Administration & Showroom Keep the showroom floor organized and on‑brand at all times Support management with reporting, scheduling, and operational systems Maintain organized project files so every active job has a clear owner and status What we're looking for 2–4 years in an operations, administrative, or client-facing role — ideally in stone, tile, flooring, kitchen & bath, interior design, or a related design/construction field Familiarity with the trade environment: you understand how designers, builders, and contractors work and what they need from a supplier Strong organizational instincts — you track details across multiple active projects without dropping the ball Clear, professional communicator — in person, on the phone, and over email Comfortable with Google Workspace; CRM and order management experience is a plus You anticipate — you don't wait to be told what needs to happen next Why SurfaceIQ A real seat at the table in a growing company — you'll be one of a small, tight-knit team where your work has direct impact Deep roots in South Florida's design and construction community with an ambitious growth trajectory A beautiful, design-forward showroom environment you'll be proud to represent every day Competitive compensation based on experience — we pay for the right person If this sounds like the right environment for you, we'd love to hear from you. Apply directly through Linkedin #J-18808-Ljbffr