Administrative Assistant II

Secretary I (NY HELPS)

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs, and services promote equity, inclusion, and diversity.

Salary: $60,000 Minimum Bargaining Unit: GESS - Exempt Report Times: 8:00 am - 4:30 pm Daily Hours: 8.5 (7.5 Paid) Work Year: 12 months Supervisor: Assistant Superintendent of Student Achievement & Educational Services Civil Service Title: Secretary I (NY HELPS) Minimum Requirements: Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Graduation with an Associate's degree, plus one (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR, (B) Successful completion of at least thirty (30) college semester credit hours, plus two (2) years paid full-time or its part-time equivalent experience as defined in (A) above; OR, (C) Three (3) years paid full-time or its part-time equivalent experience as defined in (A) above; OR, (D) An equivalent combination of education and experience as defined by the limits of (A), (B), and (C) above. *Experience as a Teller, Cashier, or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications. NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at You must pay the required evaluation fee. Special Requirement: If you are appointed, you will be required to possess a valid license to operate a vehicle in NYS, or otherwise demonstrate your ability to meet the transportation needs of the position. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Desired Qualifications: Excellent organization skills ability to prioritize and complete tasks within established timelines; Excellent knowledge of standard office procedures, practices, and methods; Excellent oral and written communication skills; Excellent knowledge of English composition, grammar, and spelling ability to prepare written correspondence; Excellent knowledge of the format, terminology, and vocabulary used in school correspondence; Ability to keyboard rapidly and accurately; Ability to independently perform complex secretarial and routine administrative assignments; Ability to understand, interpret, and carry out complex oral and written directions; Ability to make decisions in an expedient manner; Ability to deal effectively with internal and external communities excellent interpersonal and human relations skills; Ability to keep accurate records and maintain attention to detail; Excellent judgment in handling confidential material and ability to maintain confidences; Excellent knowledge of and ability to effectively use the Microsoft Office Suite of software (e.g., Word, Access, Excel, PowerPoint); Experience with the registration process and schools of choice; Excellent knowledge of Infinite Campus; Ability to navigate the Internet; and Willingness to participate in required and voluntary professional development; Two years in the Greece Central School District preferred.

Position Summary/Responsibilities: Computer input/data management using such software as the Microsoft Office Suite, Google, Gmail, Excel and Infinite Campus; Prepare a variety of correspondence, such as letters, forms, memos, reports, email, and general notes, using a computer (including matters of a confidential or sensitive nature); Maintain a professional atmosphere; Assist department staff in many ways such as, proofreading data, preparing binders, verifying test data; Assist department staff with meeting deadlines; Assists department staff with calendars, scheduling meetings, preparing for meetings, scanning, and copying; Provide guidance, direction, and assistance to other clerical personnel reporting within the assigned function; Secure/prepare requested materials, organize into a usable form, and distribute appropriately; Open, read, sort, and distribute mail, voice mail, and email; Receive visitors, answer telephones, respond to inquiries, or refer to the appropriate department/office/school; Make arrangements for appointments, such as conferences, travel, meetings, interviews, and professional development; Maintain budget codes/account balances, as well as associated forms, reports, blanket orders, vouchers, etc.; Complete and monitor staff attendance reports, purchase requisitions, and requests for BOCES services; Organize, maintain, and update department files, including those of a highly confidential nature; and Perform such similar, comparable or related duties as may be required. Other tasks as assigned.

Questions regarding this posting should be directed to: Name: Christine Baker Title: Assistant Superintendent of Student Achievement & Educational Services Email: View email address on click.appcast.io All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins. The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.