Executive Administrative Assistant

Job Description

Atrium is seeking on behalf of our client an Executive Administrative Assistant based in Fairfield, NJ .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Executive Administrative Assistant

Location: Fairfield, NJ

Employment Type: Full-time

Compensation: $75,000-$85,000

Position Overview

The Executive Administrative Assistant will provide high-level administrative support to senior leadership, ensuring efficient daily operations and seamless coordination across departments. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The individual will serve as a trusted partner to executives, maintaining confidentiality and professionalism at all times.

Must be legally authorized to work in the United States.

Responsibilities

• Calendar Management: Manage executive calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Follow-Up & Accountability: Track outstanding tasks, follow up on action items, and ensure deadlines and commitments are met.
• Communication Management: Handle incoming calls, emails, and correspondence while serving as a primary point of contact.
• Meeting Coordination: Prepare agendas, organize meeting materials, take notes, and distribute follow-up items.
• Travel Arrangements: Coordinate business travel, flights, hotels, transportation, and itineraries.
• Administrative Support: Prepare reports, presentations, expense reports, and other confidential documents.
• Prioritization & Organization: Anticipate executive needs, manage competing priorities, and ensure daily operations run smoothly.

Required Experience/Skills

• Minimum 4 years of experience in an administrative or executive support role.
• Proven expertise in calendar and travel management for senior executives.
• Strong written and verbal communication skills with a high level of professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time management abilities.
• Ability to handle confidential information with discretion.

Preferred Experience/Skills

• Experience supporting multiple executives or departments.
• Familiarity with project management tools and collaboration platforms.
• Strong problem-solving and decision-making skills.
• Ability to adapt quickly to changing priorities and deadlines.
• Demonstrated initiative and proactive approach to task management.

Education Requirements

• Bachelor’s degree required
• Coursework or certification in business administration or office management is a plus.
• Continued professional development in administrative best practices encouraged.

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Applicant Communication Consent

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Job Wrapping ID : #LI-AJ3