Sr Administrative Assistant

Sr Administrative Assistant

The Senior Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders. This position requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, executive-facing environment. The individual will act as a key partner to leadership, enabling efficient decision-making, communication, and execution across teams.

Responsibilities include:

• Executive support including managing complex executive calendars, coordinating meetings, orchestrating leadership cadence, anticipating scheduling conflicts, and proactively optimizing leaders' time against strategic priorities.
• Program coordination involving logistics and materials for key program forums, tracking action items, decisions, dependencies, and deliverables, and supporting preparation of executive-ready materials.
• Executive readiness and governance by preparing briefing materials, ensuring leadership is prepared with context, risks, and decisions needed, and supporting governance discipline.
• Meeting and event management including organizing leadership meetings, coordinating logistics for offsites, town halls, and executive events.
• Operational support such as supporting Concur travel planning needs, maintaining organizational tools, trackers, and documentation, supporting onboarding logistics, managing contracts and SOW repository, tracking contract lifecycle activities, managing office mail, deliveries, and supplies of inventory, and providing general administrative support.
• Confidentiality and discretion by handling sensitive and confidential information with professionalism, supporting leadership in personnel, financial, and strategic matters, and exercising sound judgment in handling executive-level decisions and discussions.

Requirements include:

• 5+ years of administrative experience supporting senior leaders or executives
• Strong calendar management and organizational skills
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
• Experience coordinating across multiple stakeholders and priorities
• Excellent written and verbal communication skills

Desired characteristics include:

• Experience supporting VP/SVP-level executives in a corporate environment
• Ability to anticipate needs and proactively solve problems
• Comfortable working in a fast-paced, matrixed organization
• Strong judgment, professionalism, maturity, and discretion
• Experience supporting SAP, Finance, or large transformation programs (e.g., S/4HANA)
• Strong attention to detail and structured follow-through (e.g., tracking action items, governance cadence)
• Media and entertainment experience preferred.

Additional requirements include:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
• Must be willing to work in Universal City, CA
• Must be willing to work flexible hours as needed to support business priorities.

This position is eligible for company-sponsored benefits, including medical, dental and vision insurance, 401(k) matching program, paid leave, tuition reimbursement, and a variety of other discounts and perks.

Salary range: $70,000 - $90,000 (hourly rate)