Office Administrative Assistant

Position Summary – Office Administrative Assistant  

Turner Ace Hardware has an immediate opening for an Office Administrative Assistant. The primary responsibilities are to support administrative functions, maintain accurate and up to date records, and support store management teams with administrative tasks (such as time card approvals) as needed. The ideal candidate is self-motivated, has excellent organization and time management skills and communicates effectively with Office and Store personnel.

Company Summary – Turner Ace Hardware  

We are 6 family-owned hardware stores in the Northeast Florida Area. Owned and operated by the Turner family for over 50 years. We are all committed to being the Helpful Place by offering our customers knowledgeable advice, helpful service and a high quality, locally relevant products. 

Major Responsibilities  

• Assist with day to day office admin work including maintaining business documents, updating files and reports, and coordinating with internal and external stakeholders to best support business functions.
• Coordinate with external vendors to schedule maintenance needs, order approved equipment, and office supplies at all 6 locations.
• Ensure benefits are being offered to eligible employees and deductions are submitted for payroll. 
• Assist with communicating with business customers on an ad-hoc basis, including updating contact information and credit card information, as well as locating and providing documents to customers.
• Assist in preparing files to run payroll on a bi-weekly basis to include commissions, bonuses, spiff programs.
• Create, extract, and distribute reports both regularly and on an ad hoc basis as it relates to sales data, payroll and timekeeping, and other business related information.
• Support store management teams (currently 6 stores) with administrative tasks and troubleshooting as needed.

Minimum Requirements  

• Proficient in Microsoft Excel 
• High level of attention to detail 
• High level of organization 
• A commitment to service excellence and customer satisfaction 
• Solid team player with excellent interpersonal skills 
• Excellent communication skills, exceptional organizational ability, and ability to multi-task 
• Strong problem-solving and organizational skills 

Physical Requirements  

• Ability to remain seated and use a computer for extended periods of time 
• Ability to stand for an extended period of time 

Job responsibilities may change based on the needs of the business.  

Full Time Benefits Include  

• Healthcare 
• Dental Insurance 
• Vision Insurance 
• Life insurance 
• 401K with employer match 
• PTO 
• Holiday pay for company holidays
• Employee discount program 

As your local Ace Hardware, our store is a member of the largest retailer-owned hardware cooperative in the industry. Ace Hardware began as a small chain of stores in 1924 and has grown to include more than 4,600 stores in 50 states and more than 70 countries. As part of a cooperative, every Ace Hardware store is independently owned. From neighborhood hardware stores to lumberyards to super-size home centers, each Ace Hardware is unique and tailored to meet the needs of its local community. We are all committed to being the Helpful Place by offering our customers knowledgeable advice, helpful service and quality products.