Secretary I

Secretary I

Administrative/Office Support

New York, NY Full-Time/Regular

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. For the fourth consecutive year, Vizient Inc. ranked NYU Langone No. 1 for quality care in the nation and U.S. News & World Report recently placed 12 of its clinical specialties among the top 10 in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

Position Summary: We have an exciting opportunity to join our team as a Secretary I. In this role, the successful candidate answers incoming calls to the information Center and assigns them to the appropriate shops expeditiously. Generates work orders for all routine calls, emergency situations, and elevator malfunctions including accurate information as reported in a computerized program. Performs inventory spot checks as requested to ensure the required levels of inventory within the stockroom are maintained. Issues stockroom supplies and records them accurately by linking every item to a work order. Under general supervision, provides support and assists with inventory.

Job Responsibilities:

• Demonstrates knowledge of the organization's Service Standards and incorporates them into the performance of duties.
• Computer Support
• Files: Files packing slips, release forms and back order information in alphabetic order.
• Support Services: Performs support functions to ensure the smooth operation of the department.
• Training: Assists in training employees in computer system operations and Stockroom procedures.
• Work/Material Control: Maintains inventory control. Issues materials and supplies to shop personnel as requested.
• Issues work orders as required.
• Answers work reception lines and dispatch appropriate shop personnel to work site

Minimum Qualifications:

• High School Diploma
• Excellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation required.
• Basic knowledge of word processing, spreadsheet, database and Internet applications required.
• Light, accurate keyboarding skills required.
• Ability to complete multiple tasks efficiently and thrive in a team work environment.

Preferred Qualifications:

• Intermediate knowledge of computer-based scheduling and appointment programs strongly preferred

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $56,086.50 - $56,086.50 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here