Administrative Project Coordinator

CID Coatings

Job Description

The Administrative Project Coordinator will support both internal and external projects by managing scheduling, documentation, and progress tracking within small teams of 1-5 members. Reporting to the Project Manager, this role ensures seamless coordination and communication using tools like Sage Project software and Procore to keep projects on track and organized.

Responsibilities

Coordinate project schedules and timelines
Manage and organize project documentation
Track and report on project progress
Facilitate communication within small project teams
Utilize Sage Project software and Procore for project management tasks

Preferred Qualifications

Construction office experience
2+ years experience in project coordination
Proficiency with Microsoft Office Suite
Experience with project management software
Strong time management and problem-solving skills
Excellent organizational skills and attention to detail
Self-starter with the ability to work independently

Apply

Vacancy posted 5 days ago

Similar jobs that could be interesting for youBased on the Administrative Project Coordinator in Rochester, NY vacancy

Administrative Assistant to the Coordinators
...higher-level employee. Responsibilities/Projects Include: Manage all substitutes... ...Special Education Department Manage Coordinator Schedules Manage Annual Supply Likst... ...Collection of textbooks Other Coordinator or Administrator assistance, as needed Job...
Suggested
Full time
Part time
Work at office
Immediate start
Brighton Central Schools
Rochester, NY
2 days ago
Administrative Coordinator III
$18.65 - $26.11 per hour
...Compensation Range: $18.65 - $26.11 Responsibilities The Administrative Coordinator III will work on the Network Health Prevention Program team... ...support the implementation and delivery of sponsored research projects, while also maintaining positive collaboration,...
Suggested
Full time
Contract work
Work at office
Local area
Shift work
University of Rochester Medicine
Rochester, NY
4 days ago
Administrative Coordinator: Office Ops & Bookkeeping
...Responsibilities Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write...
Suggested
Work at office
TradeJobsWorkForce
Rochester, NY
4 days ago
Special Projects Coordinator
$19.5 - $27 per hour
...difference! Job Description At Uncommon Schools, Special Projects Coordinators (SPCs) execute key logistics and provide operational support... ...meet tight deadlines. 1 to 3 years of teaching or school administrative office experience Bachelor’s degree preferred Additional Information...
Suggested
Summer work
Work at office
Local area
Flexible hours
Uncommon Schools
Rochester, NY
1 day ago
Clinical Administrative Coordinator - (Remote)
...Maximus is hiring a Clinical Administrative Coordinator to support our 360 Help Desk Program. We are looking for a detailoriented and highly organized professional to deliver essential administrative and clientfocused support. In this role, you will manage inbound and...
Suggested
Temporary work
Work at office
Remote work
Home office
Monday to Friday
Council Of State and Territorial Epidemiologists
Rochester, NY
5 days ago
Administrative Support Coordinator II, College of Engineering Technology
$18 - $23 per hour
...Essential Duties & ResponsibilitiesEnsures the smooth operation of day-to-day office tasks by coordinating with other departments and assisting with various administrative functions as neededHandles front desk activities by greeting visitors, answering phones, and providing...
Work experience placement
Work at office
Rochester Institute of Technology
Rochester, NY
4 days ago
On-Campus Administrative Program Support Coordinator
$18 - $25 per hour
...A leading academic institution in the City of Rochester is seeking an Administrative Program Support Coordinator I to provide entry-level administrative support. The role involves managing student services, coordinating course schedules, and ensuring compliance with university...
Weekly pay
Part time
Rochester Institute of Technology
Rochester, NY
4 days ago
Administrative & Operations Coordinator II
$18 - $23 per hour
...Rochester Institute of Technology is looking for an Administrative Support role in Civil Engineering Technology. You will be responsible for managing front desk services, coordinating with various departments, and handling HR-related functions. This hybrid position requires...
Hourly pay
Rochester Institute of Technology
Rochester, NY
4 days ago
Warehouse Project Coordinator
$22 - $28 per hour
5 days ago Be among the first 25 applicants Beyond TalentEdge has a direct hire opportunity for a Warehouse Project Coordinator. Our client is a leading manufacturing company in Rochester. The Warehouse Project Coordinator is a hands‑on, detail‑driven role at the intersection...
Hourly pay
Full time
Beyond TalentEdge
Rochester, NY
5 days ago
Construction Project Coordinator - Drive On-Time Deliveries
$55k - $63k
...Hewitt Young in Rochester, NY, is seeking an Assistant Project Manager to support the coordination of construction projects. The role involves maintaining schedules, managing project documentation, and ensuring smooth workflows across all phases of construction. The ideal...
Full time
HEWITT YOUNG
Rochester, NY
4 days ago
Administrative Program Support Coordinator I
$18 - $25 per hour
...marketing collateral Manages instructional support tasks such as coordinating course syllabi, administering course evaluations and exams,... ..., Skills, & Abilities Knowledge of office management, administrative procedures, and university operations to ensure effective workflow...
Part time
Work experience placement
Work at office
Rochester Institute of Technology
Rochester, NY
4 days ago
Remote Executive Admin & Project Coordinator
A reputable recruitment firm is looking for an Executive Administrative Assistant to work remotely. In this role, you will prepare documentation, coordinate projects, and act as a liaison between departments. The ideal candidate should have at least two years of administrative...
Remote work
Easy Recruiter
Rochester, NY
5 days ago
Warehouse Project Coordinator Inventory & CAD
$22 - $28 per hour
...A leading recruiting firm is seeking a Warehouse Project Coordinator for a manufacturing client in Rochester. This hands-on role requires managing inventory, coordinating projects, and performing light construction tasks. Ideal applicants will have experience with inventory...
Hourly pay
Beyond TalentEdge
Rochester, NY
4 days ago
IT Business & Project Coordinator
$62.4k
...IT Business & Project Coordinator Bookmark this Position Justification/Posting Print Preview | Apply for this Job Position Details Position Information Position Title IT Business & Project Coordinator Position Type Staff Requisition Number ST176 Department...
Daily paid
Full time
Temporary work
Part time
For contractors
Monday to Friday
Nazareth University
Rochester, NY
4 days ago
Executive Administrative Coordinator (EAC) Manager, Assistant Director
$99.3k - $185.8k
...and you will be an integral part of our Administrative Services function that keeps our... ...levels. As an Executive Administrative Coordinator Manager you will work across teams to provide... ...to add value. Sets up full project plans rapidly for project teams including...
Work experience placement
Summer holiday
Work at office
Flexible hours
EY
Rochester, NY
2 days ago
Administrative Specialist
$22 - $28 per hour
...Bowers Accountants + Advisors is seeking an Administrative Specialist to join our collaborative... ...communications • Support special projects and cross-functional initiatives across... ..., and assist with client inquiries • Coordinate and distribute client documents and correspondence...
Hourly pay
Work experience placement
Work at office
Flexible hours
Afternoon shift
Bowers CPA's & Advisors
Rochester, NY
16 hours ago
Engineering Project Coordinator
$55k - $65k
...Engineering Project Coordinator Are you a highly organized individual with a passion for engineering projects? Our company is seeking a dedicated Engineering Project Coordinator to join our team. As a crucial link between engineering, sales and marketing teams, you will...
Summer work
Local area
Connection Technology Center
Rochester, NY
2 days ago
Facilities & IT Projects Coordinator
...Fee Brothers, Inc. is seeking a Facility Coordinator to manage facility projects at their Rochester location. This role emphasizes contractor coordination and project oversight, ensuring work is completed to standards and within timelines. The position includes supporting...
For contractors
Fee Brothers Inc
Rochester, NY
1 day ago
Senior Administrative Specialist
$25 - $30 per hour
...Job Summary: The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately... ...duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client‑facing administrative...
Work at office
Local area
Remote work
Flexible hours
Bowers CPA's & Advisors
Rochester, NY
5 days ago
Strategic Administrative Specialist
...TradeJobsWorkforce is seeking an Administrator in Rochester, NY. The role involves answering calls, providing exceptional service, drafting reports, and ordering supplies. The Administrator will also assist in policy development, manage travel authorizations, and handle...
TradeJobsWorkforce
Rochester, NY
2 days ago
Administrative Specialist
...Job Description We’re looking for an detail-oriented, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This full-time position assists in supporting our District and Community Managers in all aspects of property...
Full time
Temporary work
Work at office
Flexible hours
Landsman Development Corp
Rochester, NY
2 days ago
On-Site Process Serving Administrative Specialist
...Energy Jobline ZR is seeking a full-time Service Department Administrator for their Process Serving division in Rochester, NY. This on-site role is vital for the smooth operation of legal support services. The ideal candidate will be responsible for document handling,...
Full time
Energy Jobline ZR
Rochester, NY
4 days ago
Construction Project Administrator & Coordinator
$50k - $65k
...Casella Construction is seeking to hire a full-time Project Administrator to join our Shared Services Administration Team in Pittsford, Vermont... ...provides essential administrative and project coordination support across multiple divisions, ensuring accurate job setup...
Full time
Contract work
Temporary work
Work at office
Immediate start
Casella Construction, Inc.
Pittsford, NY
4 days ago
Business Office Manager (Senior Living)
...reconciliations. Oversee accounts payable and ensure appropriate assignment of departmental expenses and supporting documentation. Coordinate payroll, ensuring compliance and timeliness. Prepare journal entries, maintain sub‑schedules for balance sheet accounts, and...
Hourly pay
Full time
Work at office
Local area
Monday to Friday
Shift work
Weekend work
Discovery Senior Living
Pittsford, NY
5 days ago
Office Manager
$60k
...paced environment and can confidently manage both financial and administrative processes. Responsibilities Include but Are Not Limited To... ...timesheets and support payroll processing Assist with project tracking and reporting Prepare documentation for tax accountants...
Work at office
Local area
Adecco Colombia S.A.
Rochester, NY
3 days ago
Office Manager - Uncommon Schools
$15.31 - $19.89 per hour
...& Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school... ...when completing a task ~1 to 3 years of teaching or school administrative office experience ~ Bilingual language skills preferred,...
Hourly pay
Summer work
Work at office
Local area
Flexible hours
Charter Champions of Rochester
Rochester, NY
2 days ago
Office Manager
...working on several transportation/train projects for which we provide bathroom units... ...Manager will serve as a central point of coordination for employees, vendors, and leadership... ...scheduling, meeting preparation, and administrative tasks. Maintain digital and...
Work at office
Jobs for Humanity
Rochester, NY
4 days ago
Office Manager
$20 - $21.5 per hour
...Director the Office Manager is responsible to provide exceptional administrative support to the licensed child care center. The... ...updates. · Maintain current records of teacher availability and coordinate classroom coverage as needed. · Support compliance with OCFS...
Full time
Work at office
Shift work
YMCA of Greater Rochester
Pittsford, NY
2 days ago
Lead Administrative Specialist: Growth & Flexible Hours
$25 - $30 per hour
...A professional services firm in Rochester, NY seeks a Senior Administrative Specialist to oversee office operations, support administrative staff, and ensure compliance with administrative standards. The ideal candidate will have 5–7 years of progressive administrative...
Hourly pay
Work at office
Flexible hours
Bowers CPA's & Advisors
Rochester, NY
4 days ago
Office & Bookkeeping Manager
$60k
...should thrive in a fast-paced environment and confidently manage financial and administrative processes. Responsibilities include handling billing, managing payroll, assisting with project tracking, and providing general support to leadership. Requirements include previous...
Work at office
Adecco USA
Rochester, NY
5 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Project Coordinator. Be the first to apply!