Administrative Assistant to the Assistant Superintendent

Administrative Assistant To Assistant SuperintendentTo assist the Assistant Superintendent in administrative support duties associated with the performance of the responsibilities of the Office of Assistant Superintendent. This role involves managing office tasks, coordinating communication, and assisting in the efficient operation of the assistant superintendent's office. This is a full-time position, 8 hours a day, 260 days a year.Training And ExperienceGraduation from high school or the equivalent.Experience in typing, technology skills, operation of office equipment, and general office practices.Proficiency in typing with a required typing speed of 45-50 words per minute.Thorough knowledge of general office operational procedures and business forms.Successful general secretarial experience desirable.Accuracy with mathematical calculations.Ability to operate a computer utilizing the Microsoft Word, PowerPoint, and Microsoft Excel Software.GeneralPossess the ability to work cooperatively with others.Maturity and the ability to deal effectively with the public, students and staff.Self-motivated with the ability to work independently within the limits of assigned responsibilities.Organizational skills are required to plan workload.Understands the importance of and can practice confidentiality.Ability to handle multiple tasks and function efficiently and effectively under pressure.Comfortable with following specific rules and regulations.Receipt of current, favorable clearances including: Pennsylvania State Criminal History (Act 34), Federal Criminal History (FBI – Fingerprinting - Act 114), Pennsylvania Child Abuse (Act 151), and Sexual Misconduct and Abuse Disclosures (Act 168).Performance ResponsibilitiesPrepare correspondence, instructional evaluations, letters, memos, proposals, meeting agendas / minutes, and policies as directed by the Assistant Superintendent.Copy and distribute materials as directed by the Assistant Superintendent.Open, sort mail, distribute routine items for the Assistant Superintendent.File correspondence, reports and maintain accurate filing system (physical and electronic).Screen telephone calls, forward callers, handle questions, schedule appointments or log messages in the absence of the Assistant Superintendent.Assist with required documentation for Federal Programs including monitoring.Maintain database for English-as-a-Second Language students.Assist with ordering, disseminating, collecting, and packaging of student assessments (such as PSSA, ACCESS for ELLs, Keystone, etc.).Assist at the receptionist's desk as needed.Assist with Frontline Professional Growth processes (professional development activities, walkthroughs and observations, Act 48 cycle end dates, conference and workshop requests, yearly maintenance).Maintain staff listing with modes of supervision and building assignments (Itinerant building percentages).Assist with curriculum creation and management.Track and submit all required state reports through FRCPP.Assist the Assistant Superintendent with budget preparation, monthly tracking, generate purchase orders in the computer network and supply inventory/check-in.Assist with organizing and supporting all relevant committee meetings.Upload Act 48 hours to the Pennsylvania Department of Education via Frontline Professional Growth.Coordinate and track student teacher placements and practicums.Manage field trips and major trip applications for Board consideration.Assist in preparing and updating curriculum writing, ESL, and Differentiated Supervision handbooks.Maintain staff access to Data Recognition Corporation (DRC), PVAAS/PEERS, Frontline Professional Growth evaluation rights.Prepare and distribute the monthly enrollment report.Perform other such duties as assigned by the Assistant Superintendent.Position SpecificationsPhysical DemandsOccasional driving to school district offices, classrooms, regional offices, community locations, and PDEFrequent walking throughout buildings including climbing up and down stairsOften sitting at desk for extended periodsStanding for extended periods of timeModerate lifting from 15 to 30 poundsManual dexterity to use office equipmentRepetitive movement of fingers and hands for keyboardingSensory AbilitiesVisual acuity to read correspondences, computer screenAuditory acuity to be able to use telephones, participate in various meetingsAbility to speak clearly and distinctlyWork Environment Generally, office setting year roundTemperamentAbility to work as member of a teamMust be courteous and able to effectively communicate with staff, students, vendors, and communityMust be cooperative congenial and service-oriented, and promote these qualities in the departmentAbility to work in an environment with frequent interruptionsCognitive AbilityAbility to follow written and verbal directionsAbility to complete assigned tasks with minimal supervisionAbility to read, write and do complex computationsAbility to use correct grammar, sentence structure, and spellingAbility to organize work space and efficiently accomplish tasksAbility to work independently, exercise appropriate initiative, and make work-related decisionsAbility to exercise good judgment in prioritizing tasks and work efficiently on those tasksAbility to communicate effectively at all organizational levelsNote: All abilities above must be at a professional level, as expected from the required educational level of the job and the previous experience required.Specific SkillsAbility to operate office equipmentAbility to use technology efficiently and learn new technology implemented by the DistrictMust recognize and appropriately handle confidential informationAbility to work in a complex environment with varied changing, service demand.LicenseValid Driver's LicenseCommentsPosition holder must have a friendly, helpful, caring personalityPosition holder has access to information for the Spring Grove School District and must exercise confidentiality at all timesThe position specifications described here are the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act. (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.