Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations for a real estate property and facilities management team. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, communicating clearly, and keeping administrative tasks on track in a busy office setting. The person in this role will serve as a key point of contact for incoming communication while helping maintain accurate records and smooth front-office coordination.

Responsibilities:

• Manage day-to-day administrative support activities to help the office operate efficiently and stay well organized.

• Respond to incoming phone calls in a courteous and attentive manner, directing inquiries to the appropriate team members.

• Welcome visitors and handle front-desk responsibilities while maintaining a welcoming and organized office presence.

• Enter, update, and verify information in company records and databases with a strong focus on accuracy.

• Prepare, organize, and maintain files, documents, and general office materials for easy access and compliance.

• Coordinate routine clerical tasks such as scheduling, correspondence, and administrative follow-up for internal teams.

• Support office workflows by tracking requests, handling basic documentation, and assisting with general administrative needs.

• Prior experience in an administrative, office support, or receptionist position.
• Ability to manage inbound calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with careful attention to detail and accuracy.
• Comfortable performing front-office and general administrative duties in a fast-paced environment.
• Proficiency with standard office software and basic computer systems.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Detail-oriented demeanor, dependable attendance, and a customer-focused approach to service.