Office Operations Assistant

Office Operations Assistant

EliseAI is seeking an Office Operations Assistant to oversee daily operations for our growing Boston office. As the sole on-site operations team member, you will be the go-to resource for employees, visitors, and vendors, ensuring the workspace runs efficiently, remains organized, and provides a welcoming environment. You'll play a key role in supporting employees and leadership while maintaining a high-quality office experience for the entire EliseAI team.

Key Responsibilities

• Oversee daily office operations, ensuring all common areas, conference rooms, and desks are clean, organized, and fully functional
• Manage office and kitchen inventory and supplies, including snacks, coffee, and equipment; track usage, restock proactively, and handle vendor orders and deliveries
• Partner and manage building management and vendors for maintenance, cleaning, and repairs
• Support space planning and desk setup as the team grows
• Set up workstations and coordinate onboarding logistics for new hires
• Serve as the primary point of contact for employees, guests, and vendors in the SF office
• Greet and assist visitors, ensuring a warm and professional first impression
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain building and office security access, including issuing, deactivating, and tracking employee and visitor badges
• Coordinate daily group lunch orders and assist with catering or meeting setups
• Support planning and execution of team events, celebrations, and meetings
• Provide light IT and AV support, including troubleshooting basic issues, assisting with meeting room technology, and coordinating with remote IT when needed
• Maintain inventory of office hardware and peripherals (monitors, adapters, cables, etc.) to ensure employees are properly equipped
• Attract top-tier talent to join our driven team

Move at rocket speed, build something massive.

We're scaling fast, solving real client problems with precision and ambition. Here, you own your impact; full autonomy, no micromanagement, no fluff.

We hire the best, expect the best, and give you the masterclass of your career. It's hard, it's intense, and it's the most rewarding work you'll ever do. If you're hungry, driven, and ready to build something massive, climb aboard.

Requirements

• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and stay adaptable in a fast-paced environment
• Personable and welcoming; eager to create an enjoyable, well-run workplace
• Strong communication and interpersonal skills for working effectively with employees, vendors, and visitors
• Proactive, hands-on problem solver with a can-do attitude and sense of ownership
• Basic technical aptitude for furniture assembly, office equipment, and access systems, plus comfort with IT peripherals (e.g., monitors, adapters, cables, docking stations) and coordinating with remote IT for setup or troubleshooting
• Dependable and punctual, with consistent attendance and follow-through
• Comfortable performing manual tasks, including occasional lifting or moving of office items
• Naturally proactive and solution-oriented, regularly asks, "What else can I support?" to improve the office and team experience
• Willingness to work in person at our office 5 days a week

Why Join

Growth and impact. It's not often that you can get in on the ground floor of a funded (unicorn!) startup that's scaling so fast. That means that instead of following a playbook, you'll be writing it. Every single day you will be challenged to identify how we can scale and execute on it. You'll learn what works when you succeed and what doesn't when you fail. Either way, the rest of the team will be here to support you.

Benefits

In addition to the growth and impact you'll have at EliseAI, we offer competitive salaries along with the following benefits:

• Equity in the company
• Medical, Dental and Vision premiums covered at 100%
• Fully paid parental leave
• Commuter benefits
• 401k benefits
• Fitness & home services stipend to cover part of your expenses so you can focus on what matters
• A collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the office
• Unlimited vacation and paid holidays
• We'll cover relocation packages and make the move exciting, not painful!

Job Compensation Range

The salary range for this role is $20 - $30/hour. EliseAI offers a competitive total rewards package which includes base salary, equity, and a comprehensive benefits & perks package. Exact compensation is determined based on a number of factors including experience, skill level, location and qualifications which are assessed during the interview process. Additional details about total compensation and benefits will be provided by our Recruiting Team during the hiring process.

EliseAI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please note that employment with EliseAI is on an "at-will" basis, which means that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at View email address on click.appcast.io