Executive Assistant

Job Description

Job Description

This temporary Executive Assistant position offers $40/hour pay for an approximately 8-week assignment. The role is based in Boston with a hybrid schedule (Monday-Wednesday onsite, Thursday-Friday remote, occasional Thursday office meetings) and a standard 40-hour workweek (8:30 AM - 5:00 PM). The opportunity is with a global private equity investment firm. The position supports three IT directors and is seeking a polished, professional Executive Assistant with experience in private equity, investment banking, consulting, or similar professional services environments. Immediate start desired following 1-2 interview rounds.

Responsibilities:

• Manage complex executive calendars across multiple time zones
• Coordinate and schedule meetings, conference calls, and team events
• Arrange complex domestic and international travel
• Support board meeting scheduling with C-suite stakeholders
• Proactively resolve scheduling conflicts and competing priorities
• Coordinate meeting logistics, catering, and conference room bookings
• Prepare, collect, and distribute meeting materials
• Book external business lunches and dinners
• Process and manage expenses through Workday
• Submit expense reports timely and respond to finance-related inquiries
• Maintain confidentiality while supporting senior leadership

Qualifications:

• Minimum 5 years of Executive Assistant experience
• Prior experience in private equity, investment banking, management consulting, or similar professional services environment
• Strong calendar management and scheduling expertise
• Experience supporting senior executives and C-suite leaders
• Excellent written and verbal communication skills
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and exceptional attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Proactive, self-directed, and reliable work style
• Professional, polished, and approachable demeanor
• Strong judgment and problem-solving abilities
• Ability to maintain strict confidentiality
• Bachelor's degree preferred
• Experience with Workday expense management preferred

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)