Administrative Assistant

Job Description

Job Description

Benefits

Pulled from the full job description

• 401(k)
• Paid time off

Full job description

Administrative Assistant

Position Type: Full-Time // Monday - Friday 8:30am-4:30pm

About the Position

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to join our team and provide day-to-day support across our office, customer service, production, and logistics functions.

This position will work closely with the Logistics and Production Manager and will be responsible for handling a variety of administrative and operational tasks. The ideal candidate is someone who is comfortable wearing multiple hats, can prioritize competing tasks, and takes initiative to keep things moving.

This is a great opportunity for someone who enjoys a fast-paced environment and likes having a variety of responsibilities rather than doing the same task every day.

Responsibilities

• Perform accurate data entry and maintain company records
• Enter and process customer orders
• Assist with customer service by answering phone calls and responding to emails
• Follow up with customers regarding orders, production status, and deliveries
• Assist with production paperwork and order coordination
• Communicate information between customers, office staff, production, and shipping
• Track orders and shipments and provide updates when needed
• Assist with freight and shipping-related tasks
• Prepare, organize, scan, and file documents
• Maintain spreadsheets and databases
• Assist with reports and other administrative projects
• Handle routine follow-ups and correspondence
• Help identify and resolve routine issues before they become larger problems
• Take on recurring administrative tasks currently handled by management
• Provide general support to the Office & Logistics Manager and other departments as needed
• Perform other administrative and operational duties as assigned

What We're Looking For

• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Comfortable working with computers, email, spreadsheets, and data-entry systems
• Ability to multitask and prioritize throughout the day
• Dependable, professional, and team-oriented
• Ability to work independently while also taking direction
• Willingness to learn new systems and processes
• Positive attitude and a willingness to help wherever needed
• Previous office, customer service, administrative, manufacturing, or logistics experience is a plus

The Ideal Candidate

The right person for this position is someone who can become a dependable go-to support person for the office and operations team. You should be comfortable being given a task, figuring out the best way to complete it, and following through without needing constant supervision.

Because this position supports several areas of the company, flexibility and willingness to jump in wherever needed are extremely important.

Why Join Us?

This position offers the opportunity to learn multiple areas of the business and grow with the company. You will work directly with management and play an important role in keeping daily operations organized and running efficiently.

Pay: From $19.00 per hour ***TBD if selected for the job, can range depending on experience, etc.

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Paid time off

Work Location: In person